Project Assistant - Land Development

BKF•Sacramento, CA

6d•$65,000 - $92,000•Hybrid

About The Position

BKF is hiring a Project Assistant to support project managers and the land development project assistant team. The role supports project administration, documentation, billing and reporting, contract tracking, accounts receivable collections, and coordination with project managers, engineers, accounting staff, clients, and reviewing agencies. The ideal candidate has 2–5 years of project assistant or coordinator experience, preferably in the AEC industry, and can manage multiple tasks in a fast-paced environment. Reliable transportation is needed for travel between the office and project sites. The position is hourly, paid bi-weekly, with a typical base salary range of $30.00–$40.00 per hour, depending on skills, experience, education, and geographic location. BKF describes its culture as valuing professional autonomy, innovation, and collaboration across offices. Work may include office duties, travel to BKF locations and client sites, and site visits. The work environment may be fast-paced, deadline-oriented, and expose employees to low or moderate office-setting noise.

Requirements

2–5 years of experience as a project assistant or coordinator; AEC industry experience is preferred.
Proficiency in Microsoft Office Suite and PDF editing tools.
Strong organizational and time-management skills, including the ability to prioritize in a fast-paced environment.
Experience coordinating meetings, travel arrangements, and internal team events, including business development activities.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to work collaboratively and independently.
Reliable transportation to travel between the office and job sites as needed.
Automobile and driver’s license for picking up and dropping off project items.
Must be able to regularly talk, hear, and operate a computer, keyboard, and mouse.
Must be able to occasionally lift, pull/push, and carry up to 20 pounds, with accommodations.

Nice To Haves

Bluebeam Revu experience is preferred.
AutoCAD experience is a plus but not required.
AEC (Architecture, Engineering, and Construction) industry experience is preferred.

Responsibilities

Prepare draft project-related letters and emails, including proposals, contractual documentation, and additional service requests.
Update and maintain electronic lists using Microsoft Outlook, Microsoft Excel, and/or Google Docs.
Track project billing and prepare monthly progress reports.
Open project numbers for proposal pursuits and contracted projects.
Set up project folders and file project documentation.
Track outstanding issues on active projects, working with project managers and project engineers to maintain issue lists until resolution.
Track meetings and attendee lists.
Plot and collate hard-copy plan sets or compile electronic PDF plan sets during plan production and distribution.
Track contractor material submittals and RFIs, coordinate BKF responses, follow up with reviewing agencies for final approval, and maintain submittal and RFI logs.
Draft BKF contract documents, such as Professional Services Agreements, Subconsultant Agreements, and Amendments, for project team review.
Submit contract review requests to the contracts team and track review status.
Assist with quarterly contract management reporting and follow-up.
Request Certificates of Insurance.
Visit project sites to photograph existing conditions.
Pick up and drop off project items.
Assist project managers and the Land Development Sector with accounts receivable collections outreach to clients by phone and email.
Maintain and update accounts receivable aging reports, including progress on collections, communication histories, and tracking logs.
Coordinate with project managers and accounting team members to resolve client billing or payment discrepancies.
Prepare basic reports and collections metrics to communicate collection status to management.
Assist project managers and the Land Development Sector with special projects and administrative tasks.