Project Assistant

Dvorak LLC•Baltimore, MD

13d•$30 - $35•Hybrid

About The Position

The Project Assistant provides administrative and organizational support to Dvorak, LLC’s Project Management team to help electrical construction projects run efficiently and accurately. The role works closely with Project Managers, Superintendents, and office teams to maintain schedules, documentation, and communication across active projects. It is suited to a detail-oriented, dependable candidate who is eager to learn the fundamentals of electrical construction project management; the company is willing to train the right candidate.

Requirements

Minimum 1–4 years of administrative, project support, or construction-related experience; electrical industry experience is preferred.
Strong organizational and communication skills.
High attention to detail and follow-through.
Reliable, accountable, and proactive work style.
Willingness to learn construction and project management fundamentals.
Ability to manage multiple tasks in a fast-paced environment.
Positive, collaborative attitude.

Nice To Haves

Associate’s degree in Construction Management, Engineering, or a related field, or completion of an electrical apprenticeship or vocational school; preferred but not required.
Construction or administrative experience.
Electrical industry experience.

Responsibilities

Provide day-to-day administrative support for assigned projects.
Process and track RFIs, submittals, and basic change order documentation.
Assist with project startup, turnover, and closeout documentation, including As-Builts and O&M manuals.
Maintain project files in Project Sight and other systems.
Support permitting and compliance documentation.
Prepare meeting agendas and record meeting minutes.
Verify vendor packing slips and invoices.
Solicit vendor quotes and prepare documentation for Project Manager review.
Assist with job costing and maintain supporting records.
Coordinate material deliveries and scheduling with vendors and customers.
Serve as a liaison between office and field teams.
Maintain updated project contact lists and support stakeholder communication.
Participate in jobsite visits to gain field exposure.
Learn key systems such as Project Sight, Vista, and Excel.
Develop a working understanding of electrical drawings and construction documents.
Demonstrate continuous improvement in organization, attention to detail, and follow-through.