Project Assistant

Vedder Careers • New York, NY

2d • Hybrid

About The Position

Vedder's New York office is seeking an entry-level Project Assistant. Under the direct supervision of a paralegal, the Project Assistant provides task-based assistance to paralegals, attorneys, and deal teams throughout the lifespan of cases and transactions. The position offers an opportunity to learn about various practice areas and develop foundational knowledge and skills; no prior experience is required.

The role is hybrid and requires at least three days in the office. The annual billable target is 1,050 hours, and the successful candidate must be willing to work overtime. The compensation range is $50,000 to $60,000 per year.

Requirements

• Bachelor's degree required.
• No prior experience is required.
• Proficiency in Microsoft Word, Outlook, and Excel, and Internet Explorer, Edge, or Adobe.
• Ability to learn quickly and apply training to practical issues.
• Excellent organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure.
• Ability to multitask and manage time successfully.
• Ability to work independently and in a team environment.
• Excellent interpersonal skills.
• Willingness to work overtime.

Nice To Haves

• Exposure to PACER, Westlaw, Lexis, Relativity, secure file transfer software, or a litigation database platform.
• Experience with DocuSign, SharePoint, or secure file transfer software.

Responsibilities

• Assist with initial case setup, data analytics, and organization.
• Assist paralegals with eDiscovery tasks.
• Organize, file, and manage case-related documents.
• Prepare case and trial binders containing relevant information and documents.
• Track, log, and input information into various platforms.
• Assist with deposition arrangements and witness-file preparation; load, search, and retrieve deposition transcripts and assist with designations.
• Conduct online research, including fact-checking, cite checking, and expert research; retrieve electronic cases and docket information.
• Assist with trial logistics and pre-trial planning, and provide support at trials, arbitrations, or mediations.
• Assist paralegals with post-trial briefing and tasks.
• Review and organize due diligence materials.
• Organize and maintain files related to transactions.
• Assist with obtaining and completing forms and filing documents.
• Prepare and distribute electronic and/or hard-copy closing sets.
• Follow up on, track, and organize post-closing items.
• Update and maintain client files and documents, including minute books and client records.
• Update client entity information in the client management database.
• Interface with internal departments and work with internal departments and outside vendors to accomplish tasks.

Benefits

• Discretionary annual bonus program.
• Discretionary profit sharing and 401(k) matching.
• Health, dental, and vision plans; optional health savings and flexible spending accounts; firm-paid life and disability benefits; and wellness programs.
• Vacation days, paid holidays, sick time, and personal days.
• Firm-provided training programs and opportunities for continuous learning and career growth.
• Anniversary and Vedder Praise recognition programs.
• Hybrid work model and family-friendly policies.
• Employee discount program, pre-tax commuter benefits, backup child and elder care, Employee Assistance Program, and fitness center discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level