Project Assistant

Crest Industries•Lafayette, LA

20d

About The Position

The Project Assistant performs daily administrative tasks to maintain communications and records throughout the life of one or more projects. The role also supports general office functions within the department and company. The position works in an office environment with minimal exposure to dust, noise, and other environmental hazards, and occasionally uses a company vehicle for errands. Occasional overtime is required to meet project deadlines. Use of company vehicles is required, and the employee must have a clean driving record.

Requirements

Knowledge of Microsoft Excel, Word, and Outlook.
Strong background in Bluebeam and network filing and organization systems.
Clean driving record; use of company vehicles is required.
Self-motivation and good communication skills.
Ability to work with confidential information and ensure its security.
Ability to perform quality work within deadlines with or without direct supervision.
Ability to work independently and coordinate with others.

Nice To Haves

Associate degree preferred; a high school diploma with 1–2 years of experience will be considered in lieu of an associate degree.
3–5 years of practical experience preferred.
General knowledge of Microsoft Access preferred.

Responsibilities

Submit and receive transmittals to and from customers, subcontractors, and work-site personnel.
Review, sort, print, save, and file project emails and other correspondence.
Create, edit, and correct outgoing correspondence.
Create and maintain files of customer acceptance and rejection communications.
Create and maintain DSRs and job-specific spreadsheets.
File reports, transmittal letters, calculations, and manuals.
Handle FedEx shipping and tracking functions.
Assemble, organize, and hyperlink complex Bluebeam documents.
Work with confidential information and ensure its security.
Coordinate meeting rooms, agendas, and calls with customers and vendors.
Prepare project documentation, including scanning, printing, stamping, filing, boxing, and shipping it to designated customers and vendors.
Distribute information to the team.
Create transmittal documents.
Interface with multiple departments.
Perform additional responsibilities as requested by leadership.
Perform quality work within deadlines, with or without direct supervision.
Interact professionally with employees and customers and contribute effectively as a team member.
Work independently while communicating and coordinating efforts with other employees and organizations.
Communicate regularly with the supervisor about department issues.
Use company vehicles for required purposes and maintain a clean driving record.