Project Assistant

TRC Companies, Inc. • Portland, OR

46d

About The Position

TRC, Member of WSP, is a global environmental and engineering consulting firm serving clients across energy, transportation and infrastructure, environmental, and property and buildings sectors. TRC is hiring a part-time, temporary Senior Project Coordinator for an estimated three to four months to help manage increased year-end project volume and meet critical deadlines. The role may require as little as 8 hours per week or up to 32 hours per week, depending on the selected candidate’s availability and program needs.

The position processes, manages, and tracks multiple projects at different stages of completion, including applications and incentive payments. The coordinator works with cross-functional team members, customers, contractors, operations and outreach teams, and subcontractors. They communicate program information, request missing project information, resolve issues, and prioritize work to complete incentive payments on schedule. The role requires at least three years of experience with Energy Trust of Oregon’s CRM and Project Tracker systems and strong attention to detail, organization, and communication skills.

Requirements

• At least 3 years of experience working on the Energy Trust of Oregon contract.
• At least 3 years of experience using Energy Trust CRM and Project Tracker to process incentive payments.
• Working knowledge of commercial and multifamily incentive programs in Oregon.
• Knowledge and experience using TRC Captures software.
• Ability to work independently, self-start, and multitask with strong organization, communication, and interpersonal skills.
• Proficiency in Microsoft Excel, PowerPoint, and Word, and ability to operate TRC- or client-designed CRM systems.
• Ability to understand, interpret, and apply technical information.
• Excellent project-management skills and ability to prioritize projects to meet incentive-payment deadlines.

Responsibilities

• Evaluate applications and determine final eligibility and payment amounts for incentive payments.
• Process projects using the client’s proprietary software system.
• Update and maintain accurate CRM data, including customer contact information, project details and notes, and remaining project tasks.
• Understand energy-efficient equipment requirements and communicate them to customers as needed.
• Conduct quality-control reviews of projects assigned to other team members.
• Prepare project documentation to meet strict weekly incentive-payment deadlines.
• Coordinate with operations and outreach teams and subcontractors to track multiple ongoing projects at different stages.
• Provide customer service and communicate with customers, client staff, and internal team members about detailed project requests.

Benefits

• Medical, dental, vision, and disability insurance.
• 401(k) plan with traditional and Roth IRA options and company match.
• Paid time off, ranging from 15 to 25 days per year depending on full-time or part-time status and seniority.
• At least 8 paid holidays per year for full-time employees.
• Paid sick, family, and disability leave in accordance with applicable state laws, including for part-time employees.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed