Project Assistant

Crest Industries•Lafayette, LA

18d•Onsite

About The Position

The Project Assistant performs daily administrative tasks needed to maintain communications and records throughout the life of one or more projects. The role also supports general office functions within the department and company. The position requires handling confidential information securely, coordinating with customers, vendors, work-site personnel, and internal departments, and completing quality work within deadlines with or without direct supervision. Occasional use of a company vehicle for errands is required, and occasional overtime may be needed to meet project deadlines. Beta Engineering works on engineering, procurement, and construction projects in the high-voltage industry, including substations and transmission lines for utility, industrial, and renewable energy customers. The company describes its purpose as pursuing challenging work and growing its community to provide critical, creative solutions, and its values as doing what it says, turning challenges into success, and winning together.

Requirements

Associate degree preferred; a high school diploma and 1–2 years of experience will be considered in lieu of an associate degree.
Three to five years of practical experience preferred.
Knowledge of Microsoft Excel, Word, and Outlook.
Strong background in Bluebeam and network filing and organization systems.
Must have a clean driving record; use of company vehicles is a requirement.
Ability to perform quality work within deadlines, with or without direct supervision.
Ability to interact professionally with employees and customers and work effectively as a team contributor.
Ability to work independently while communicating and coordinating work with employees and organizations.
Self-motivated, with good communication skills.

Nice To Haves

Associate degree.
General knowledge of Microsoft Access.
Three to five years of practical experience.

Responsibilities

Submit and receive transmittals to and from customers, subcontractors, and work-site personnel.
Review, sort, print, save, and file project emails and other correspondence.
Create, edit, and correct outgoing correspondence.
Create and maintain files of customer acceptance and rejection communications.
Create and maintain DSRs and job-specific spreadsheets.
File reports, transmittal letters, calculations, and manuals.
Handle FedEx shipping and tracking functions.
Assemble, organize, and hyperlink complex Bluebeam documents.
Handle confidential information and ensure its security.
Coordinate meeting rooms, agendas, and calls with customers and vendors.
Prepare project documentation, including scanning, printing, stamping, filing, boxing, and shipping materials to designated customers and vendors.
Distribute information to the team.
Create transmittal documents.
Interface with multiple departments.
Perform additional responsibilities as requested by leadership.
Communicate regularly with the supervisor about department issues.
Occasionally use a company vehicle for errands.