Project Assistant

IEM•Guaynabo, PR

21d•Onsite

About The Position

IEM is seeking a full-time Project Assistant to support the Project Manager with CDBG-MIT application reviews, risk assessments, project documentation, and compliance. The role also supports environmental and construction reviews, prepares reports and presentations, and helps ensure timely submission of deliverables to PRDOH. The position is based in an office environment with a team, and candidates must live within commuting distance of Guaynabo, Puerto Rico and be working locally in Puerto Rico. Travel may be required to complete assignments or attend meetings. The Project Assistant reviews applications and project documents, evaluates project risks, coordinates environmental and construction documentation reviews, and reports findings and recommendations to the Project Manager and PRDOH. The role includes maintaining awareness of applicable federal, Commonwealth, and local construction codes and providing guidance on policy, regulation, and code changes. The position also organizes subrecipient documentation in PRDOH’s System of Record, supports program logistics and communications, and prepares and submits required deliverables.

Requirements

Five years of experience in construction project management.
Bachelor’s degree or higher education in Engineering or Architecture.
Fluent verbal and written communication skills in English and Spanish.
Architect in Training (AIT) or Engineer in Training (EIT) license.
Must be working locally within Puerto Rico.
Must live within a commutable distance to Guaynabo, Puerto Rico.
Ability to travel as required to complete work assignments or attend meetings.

Responsibilities

Support the Project Manager in daily operations and assigned responsibilities.
Perform initial reviews and provide comments on applications, draw requests, change orders, subrecipient agreement amendments, budget revisions, and closeout documentation packages.
Conduct risk assessments of application projects eligible for CDBG-MIT and prepare reports with results and recommendations for the Project Manager to present to PRDOH.
Recommend projects for full development and review subrecipients’ project-development work plans.
Prepare and implement environmental-review work plans in coordination with an Environmental Professional when projects are sufficiently developed to identify elements and activities for assessment under 24 CFR Part 58.
Coordinate and review subrecipient construction documentation at the 30% and 90% development stages, including CDBG-MIT special conditions, scope alignment with the Subrecipient Agreement, and subrecipient cost estimates.
Prepare and communicate project review results to PRDOH in coordination with the Project Manager and Deputy Program Manager.
Maintain awareness of applicable federal, Commonwealth, and local construction codes for PRDOH’s CDBG-MIT programs.
Provide guidance and recommend actions to PRDOH and subrecipients regarding changes and risks associated with applicable policies, regulations, and construction codes.
Organize and store subrecipient documentation related to CDBG-MIT programs using available tools and access to PRDOH’s System of Record.
Implement and conduct activities established by the Project Manager’s logistics and plans for CDBG-MIT programs.
Support and perform distribution of communications.
Prepare and deliver presentations to the Program Management team, subrecipients, PRDOH, and other stakeholders as required.
Support development, preparation, and submission of required deliverables to PRDOH.