Project Assistant

Government of Alberta•Edmonton, AB

46d•CA$57,215 - CA$72,395•Onsite

About The Position

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Alberta’s Parks and Public Lands are essential to the quality of life that Albertans enjoy. Alberta's parks inspire people to discover, value, protect and enjoy the natural world and the benefits it provides for current and future generations. Parks Division is responsible for infrastructure management and development for both Alberta Parks as well as Public Lands to ensure outdoor, nature-based recreation opportunities for all Albertans that are safe, sustainable, accessible and enjoyable while balancing conservation values. The Ministry of Forestry and Parks is responsible for infrastructure management and development for both Alberta Parks as well as Public Lands.

Requirements

High school diploma and three years of related experience (administrative/financial experience).
Strong understanding of capital project delivery process, capital infrastructure planning and project management.
Proven ability to manage competing priorities, shifting deadlines, and high‑volume information flow in a fast‑paced environment.
Strong verbal and written communication skills to convey information to others about procedures, processes, manage time and priorities and build and maintain relationships with others to ensure successful day-to-day operations.
Demonstrated ability to analyze information from multiple sources and provide clear recommendations.
Proven leadership or experience in working through others to coordinate sequential and parallel work, providing guidance, and supporting others.

Nice To Haves

Five years of related experience is strongly preferred.
Completion of business administration, accounting or financial courses.
Project management fundamentals courses or experience.
Experience working on capital program through planning to delivery and design to construction.
Experience in working in a complex, fast paced capital program organization, preferably with a public owner.
Experience supporting parks or, recreation management programs, assets and infrastructure management, tourism, conservation, or a related field.
Experience with accounting, budgeting, and forecasting.
Technology and software savviness, including Microsoft suite of tools, particularly advanced use of Excel and Word, as well as Teams, OneNote, and SharePoint Online.
Proficiency in design and manipulation of spreadsheet and database information.
Experience using Government of Alberta’s 1GX system.
Ability to work independently without direct supervision, with initiative to remain productive and task oriented.
A diploma or degree is preferred, in business administration or other relevant disciplines, such as finance, outdoor recreation, construction, engineering.

Responsibilities

Leads and coordinates capital project services to support delivery of projects that enhance Crown Land outdoor recreation assets and infrastructure in Parks and Public Lands from initiation to closeout.
Provides complex financial services in support of capital projects, including project budget true-up, expenditure actuals tracking, fiscal accruals and Asset Into Service (AIS), off-line and on-line work in 1GX.
Provides advice and continuous improvement for preparation and development of contracts to ensure compliance with various policies, procedures and legislation, as well as within the established Capital Program processes.
Provides procurement and contract services to support delivery of capital projects and management of each team's project portfolio.
Lead, coordinate, administer and is responsible for a portfolio of capital systems, programs and associated tools.
Liaises daily with the project team, coordinate work with Manager and various other programs, as well as marshal approvals though finance, procurement, contractors, consultants, Ministry representatives and many other project stakeholders.
Ensures effective records and information management practices are maintained within the branch, as per protocol and process.
Provides guidance and oversight to the CSC team and CIDI staff on processes, policies, and procedures as a subject matter expert.
Assists in general office or branch administration duties for various offices as needed, such as supporting IT/software requests, training packages, process invoices, and oversee expenditure reconciliation.