Project Assistant

Terracon • Tyler, TX

18d

About The Position

The Project Assistant provides project delivery support through document control and administration, project tracking, quality and consistency, and drafting communications to support a strong client experience. The role supports project and program managers, project teams, financial analysts, and accountants with project administration, financial tracking, proposals, deliverables, and client communications.

The position also provides document control and administrative support for Operations, National Accounts, or Sectors; maintains project and program information in spreadsheets and business systems; supports Compass delivery processes; and performs engineering support tasks as directed. The employee is expected to follow safety standards, participate in pre-task planning, report safety concerns, and maintain quality standards on projects.

Requirements

• High school diploma.
• At least 2 years of related experience.
• Fluent in Microsoft Office applications.
• A valid driver’s license with an acceptable violation history may be required.

Nice To Haves

• Associate or bachelor’s degree in a related field.
• Experience with gINT Geotechnical software and AutoCAD LT, if applicable.

Responsibilities

• Assist project/program managers with resource management and resource assignment.
• Partner with financial analysts and accountants to collect and enter project/program information, including timelines, budgets, schedules, proposals, contracts, and deliverable dates, in applicable systems.
• Assist project teams with drafting report and proposal deliverables.
• Support fee estimates and change order management with financial analysts, accountants, and project teams.
• Enter or update information in documentation and systems, including TerraNet and CRM.
• Support management of project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
• Answer Operations questions about Terracon client programs and system use.
• Provide project document control in accordance with established processes, quality standards, and project and program requirements.
• Provide administrative support to project teams in Operations, National Accounts, or Sectors.
• Maintain project and program information in spreadsheets or other tracking systems, including timelines, budgets, schedules, proposals, and deliverable dates.
• Update project/program team leaders on client deliverables and project status, including subtask timelines, deliverable dates, and financial information provided by financial analysts or accountants.
• Assist with updates to TerraNet and/or CRM and support proposal and project registration setup as needed.
• Assist with updates to the Program Manual or related documents.
• Assist project/program leadership with client communication plans and track and communicate project milestones to project teams.
• Prepare specified written report sections and associated drawings and attachments.
• Draft proposals and fee estimates for standard or routine projects with financial analysts, accountants, and the project team.
• Draft, track, and maintain project change orders.
• Support project registration and invoicing tasks as needed.
• Maintain an inventory of project contracts, including their status, and ensure signed contracts are on file.
• Prepare responses to requests for information regarding design changes, as directed.
• Assist with utility locating services and clearances, as directed.
• Perform engineering support tasks as directed, including developing drawings and directives for proposed boring and test pit locations and plans; preparing boring and test pit logs; coordinating drilling; and classifying soil and rock samples in the field.
• Schedule and communicate with clients regarding project report status and delivery schedules.
• Maintain and update project-level Compass, as applicable.
• Train and coach operational project managers and team members on Compass use and applicability to enhance the client experience.
• Follow safety rules, guidelines, and standards; participate in pre-task planning; and report safety issues or concerns to management.
• Maintain quality standards on all projects.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED