Project Assistant

Thermo Fisher Scientific • Las Vegas, NV

2d

About The Position

The Project Assistant provides administrative and technical support to the clinical research project team, including planning, organizing, and coordinating project administration. The role maintains procedures, guidelines, documentation, project records, and database repositories; ensures regulatory documents are correct, processed, and approved; and supports data entry, reporting, and data collection for analysis. The Project Assistant also serves as a resource to the project team and maintains working knowledge of applicable GCPs, organizational and client SOPs, and protocol-specific requirements.

Requirements

• High/secondary school diploma or equivalent and a relevant formal academic or vocational qualification.
• Previous experience providing the knowledge, skills, and abilities to perform the job, comparable to at least 2 years.
• Self-motivation, a positive attitude, and effective oral and written communication and interpersonal skills.
• Ability to work in a team or independently as required.
• Good organizational skills, strong attention to detail, and demonstrated ability to handle multiple tasks efficiently and effectively.
• Ability to analyze and update project-specific data and systems to ensure accuracy and efficiency.
• Flexibility and adaptability to reprioritize workload and provide efficient support as project timelines change.
• Strong customer focus.
• Ability to attain and maintain working knowledge of applicable regulations and procedural documents for non-clinical and clinical aspects of project implementation, execution, and closeout.
• Good English language and grammar skills.
• Good computer skills, proficiency in MS Office, and ability to learn database systems and modern technology.
• Good critical thinking skills, including investigation for root cause analysis and problem solving.
• Ability to work under constant pressure to meet project and client deliverables and timelines.
• Ability to successfully complete required training programs as applicable.

Responsibilities

• Assist with the review, coordination, and compilation of files and other materials.
• Distribute project documents and supplies.
• Process and track local regulatory, study-specific, or departmental documents.
• Review files and organize and maintain correspondence files and other departmental records.
• Analyze and reconcile project documents, metrics, and findings reports within specified timelines.
• Assist with clarification and resolution of documentation-related findings.
• Assist with translation materials and translation quality control upon request.
• Compose, copy, and distribute communications, reports, documents, and forms, including mass mailings and communications.
• Maintain vendor trackers.
• Provide access to company, client, and vendor systems.
• Process local payments for translations, EC/IEC, and other local vendors.
• Assist with ad hoc project management activities, including producing reports or editing study plans.
• Coordinate team conference calls and prepare and distribute minutes from internal, client, and vendor meetings as applicable.
• Maintain working knowledge of applicable GCPs, organizational and client SOPs, and protocol-related requirements through professional career development to ensure continued compliance.
• Serve as a resource to the project team.

Benefits

• The company supports and encourages employees to create a healthy and balanced environment where they can thrive.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED