Project Assistant, RHTP Population Health

University of New England Career•Portland, ME

About The Position

The Project Assistant supports day-to-day administrative and operational activities for the RHTP Population Health initiative, helping the team make timely progress on grant deliverables. The role coordinates with University of New England staff, statewide subrecipients, and external partners; supports grant activities and compliance tracking; and helps organize statewide trainings, meetings, and events in in-person, virtual, and hybrid formats. The Project Assistant also prepares meeting documentation and routine program communications, maintains program materials and records, arranges travel, and follows University policies, procedures, and safety requirements. The position includes travel to out-of-town trainings or meetings up to two or three times per year.

Requirements

Bachelor’s degree required.
Ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
Proficiency in Microsoft Word and Excel, including formatting documents and managing basic spreadsheets.
Written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
Organizational skills, including maintaining records, tracking materials, and coordinating logistics.
Ability to work collaboratively with faculty, staff, external partners, and community organizations.
Valid driver’s license and ability to travel independently to off-site meetings or trainings.

Nice To Haves

Experience supporting grant-funded programs or projects.
Basic graphic design or visual content development skills.
Experience working with community-based organizations, public agencies, or health-related programs.

Responsibilities

Coordinate day-to-day administrative and operational activities supporting the RHTP Population Health initiative and timely progress on grant deliverables.
Support grant activity implementation by coordinating with internal UNE staff, statewide subrecipients, and external partners, and escalate issues to senior staff as appropriate.
Coordinate logistics for statewide trainings, meetings, and events in in-person, virtual, and hybrid formats.
Prepare meeting agendas and materials, attend meetings, and record and distribute accurate meeting minutes.
Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
Assist with creating and maintaining program materials, including web content and visual resources, following branding and accessibility standards.
Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
Maintain adherence to University of New England policies, procedures, and safety requirements.
Travel to out-of-town trainings or meetings up to 2–3 times per year.
Perform other related duties consistent with the level and scope of the position as assigned.