Contract Coordinator, RHTP Population Health

University of New England Career•Portland, ME

About The Position

The Contract Coordinator supports RHTP Population Health by maintaining and monitoring subrecipient and other contractual agreements, budgets, staffing plans, and time and effort reports. The role manages intersecting funder requirements, reviews subrecipient invoices, prepares or assists with financial reports, budgets, and contracts, and maintains financial reporting tools and guidance for subrecipients. It also provides fiscal training and responds to questions from program partners. The position performs accounting and departmental support functions, including processing purchase orders, reviewing invoices for payment, posting transactions in departmental tracking tools, and coordinating meetings and contact lists. The coordinator works regularly with program staff, University personnel, and external organizations to coordinate activities, exchange information, and resolve problems. Travel throughout Maine may be required as needed. The employee must understand and comply with the University of New England Safety Manual and perform other related duties as assigned.

Requirements

Associate degree in business or another appropriate discipline, plus two to three years of relevant bookkeeping and administrative experience, or a comparable combination of education and experience.
Basic knowledge and skills in general accounting and bookkeeping principles and procedures.
Strong administrative and organizational skills.
Strong computer skills and proficiency in Microsoft Excel and Microsoft Word.
Good reading, spelling, grammar, general writing, and math skills.
Ability to deal effectively with a wide variety of University personnel, students, and outside individuals or organizations.

Nice To Haves

Experience with grant fiscal management is preferred.
Previous University of New England experience is desirable.

Responsibilities

Maintain and monitor subrecipient and other contractual agreements, budgets, staffing plans, and time and effort reports; develop tools as needed.
Manage complex and intersecting funder requirements for financial reporting and timelines.
Review subrecipient invoices for allowability of costs and respond to questions.
Create or assist with preparing financial reports, budgets, and contracts.
Update, maintain, and provide training on financial reporting tools used by subrecipients.
Create or assist with subrecipient financial guidance documents and newsletters.
Troubleshoot questions from subrecipients.
Confer regularly with program staff, University personnel, and external firms, organizations, and individuals to plan and coordinate activities, exchange information, and resolve problems.
Perform accounting and departmental functions, including preparing and processing purchase orders, reviewing invoices for payment, posting transactions in departmental tracking tools, setting up meetings, and maintaining contact lists.
Assist with fiscal training and orientation for program partners.
Understand and comply with the University of New England Safety Manual.
Travel throughout Maine as needed.
Perform other related duties as assigned.