Project Assistant

NYU Langone Health • New York, NY

17d • $42,100 - $47,250

About The Position

The Project Assistant provides project and program support along with moderately complex clerical functions for a supervisor, department, or organizational unit. Working under general supervision, the role gathers, receives, classifies, reconciles, and consolidates data; performs moderate data analysis; coordinates scheduling and other efforts; compiles information and prepares reports; summarizes documents; responds to routine and non-routine inquiries and complaints; and greets and directs visitors. The role also supports project planning and implementation, meetings, conferences, events, project products, budgets, proposals, and data collection. Other related duties may be assigned.

Requirements

• High school diploma or equivalent.
• Proficiency in Microsoft Excel and Office 365.
• Strong analytical ability, critical thinking, and proactive problem-solving skills.
• Organized, detail-oriented, dependable, and flexible.
• Excellent oral and written communication skills, including the ability to communicate effectively with stakeholders about design and implementation.
• Ability to communicate effectively with all levels of the organization.

Nice To Haves

• Bachelor's degree in Facilities Management, Engineering, Business, or another relevant field.
• Two years of work experience in Facilities Management, preferably with Maintenance Connection or another CMMS.

Responsibilities

• Complete petty cash vouchers, obtain required signatures and petty cash, prepare payments and vendor check requests, and provide messenger services when needed.
• Prepare and proofread memos, reports, applications, correspondence, and documents for presentations or meetings.
• Maintain calendars and schedule appointments; help prepare conferences by coordinating logistics, technical support, food orders, and setup; and assist with special event planning.
• Maintain filing and storage systems, retrieve and track file materials, and open, sort, route, and distribute mail; screen mail to identify correspondence that can be answered independently.
• Provide clerical support, including photocopying, faxing, mailing, filing, data entry, mail distribution, and ordering office supplies when needed.
• Greet clients and resolve non-routine situations using established policies and procedures, referring unresolved matters to the appropriate party.
• Support project and event planning and implementation; coordinate meeting, conference, and event logistics and content development; assist with developing and distributing project products and reports; coordinate and monitor project budgets; coordinate proposal development and manage proposal processes; and assist with project data collection.
• Receive, classify, reconcile, and consolidate data; prepare routine factual forms and reports; verify information, determine report formats, identify and correct discrepancies, research issues, respond to information requests, and summarize data from multiple sources.
• Perform and participate in other job-related duties as required.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resource groups for peer support.
• Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED