Project Assistant - Skyframe

Skyframe • Hillside, NJ

6d • $21 - $24 • Onsite

About The Position

Skyframe is an established and growing custom framing, fine art printing, fabrication, and installation company serving art galleries, interior designers, luxury brands, and corporate clients. The Project Assistant will help coordinate projects, support the project management team, and ensure orders are completed accurately and on schedule. This is a full-time, on-site role in Hillside, New Jersey. The ideal candidate is organized, resourceful, dependable, detail-oriented, and an excellent communicator who can prepare accurate quotes, use QuickBooks, track multiple orders, and follow up to support successful project completion in a fast-paced, team-oriented environment. The company offers opportunities for professional growth and increased responsibility, with competitive compensation based on experience.

Requirements

• Prior hands-on experience with QuickBooks, including creating estimates and invoices.
• Previous experience preparing customer quotes, estimates, or pricing proposals.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency in Microsoft Excel, Outlook, and general office applications.
• Strong problem-solving skills and a proactive attitude.
• Ability to work independently while collaborating with multiple departments.

Nice To Haves

• Experience with QuickBooks Online.
• Previous experience in project coordination, order management, or customer service.
• Familiarity with Monday.com or similar project management software.
• Experience in custom manufacturing, printing, fabrication, framing, or related industries.

Responsibilities

• Track customer orders and projects from start to finish, ensuring deadlines and requirements are met.
• Prepare and manage customer quotes and estimates, ensuring accuracy in pricing and project details.
• Create and update estimates, invoices, and customer records in QuickBooks.
• Follow up with clients regarding approvals, artwork, project details, deadlines, and missing information.
• Coordinate with production departments to monitor progress and keep projects moving forward.
• Assist with scheduling deliveries, pickups, and installations.
• Maintain accurate project information, timelines, and updates in Monday.com and other internal systems.
• Communicate with vendors regarding materials, availability, pricing, and lead times.
• Help identify and resolve issues involving delays, missing information, or order discrepancies.
• Support project managers with daily administrative and coordination tasks.
• Assist with invoicing, payment follow-ups, and collections as needed.
• Communicate with sales representatives, clients, and internal teams to ensure smooth project execution.

Benefits

• 401(k)
• Health insurance
• Paid time off
• Collaborative and professional work environment
• Opportunity to work on unique projects for leading brands, galleries, and designers
• Opportunities for professional growth and increased responsibility
• Competitive compensation based on experience

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed