Hourly Pooled -Project Assistant

University of Wyoming•Laramie, WY

1d•$22 - $25•Onsite

About The Position

The University of Wyoming is seeking a Part-time Project Assistant to coordinate projects and events, communicate with partners, manage timelines and logistics, maintain records and data, and support the implementation and evaluation of Partnership activities. This role is crucial for supporting the Wyoming School University Partnership (WSUP) and strengthening connections between the University of Wyoming and Wyoming schools.

Requirements

Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple projects, priorities, and deadlines.
Ability to work independently and demonstrate initiative.
Strong attention to detail and follow-through.
Ability to establish and maintain positive working relationships with a variety of individuals and organizations.
Proficiency with common office technology, including Microsoft Office or Google Workspace.
Ability to maintain accurate records and manage information effectively.

Nice To Haves

Experience coordinating projects, programs, events, or initiatives.
Experience working with K–12 schools, school districts, higher education, or education organizations.
Experience with event planning and logistics.
Experience with databases, spreadsheets, surveys, or program evaluation.
Experience coordinating multiple stakeholders and competing deadlines.
Familiarity with Wyoming's K–12 education system.

Responsibilities

Coordinate the planning and implementation of assigned WSUP projects and initiatives.
Develop and maintain project timelines, calendars, task lists, and deliverables.
Monitor project progress and follow up with partners and participants.
Coordinate multiple projects and activities throughout the academic year.
Maintain organized project documentation and records.
Identify logistical challenges and work with the Executive Director and partners to address them.
Communicate with WSUP member school districts and education organization partners.
Coordinate participation of school districts, UW faculty and staff, students, and other partners in WSUP activities.
Serve as a point of contact for routine questions and requests.
Maintain current partner contact information and participation records.
Support activities designed to strengthen connections between the University of Wyoming and Wyoming schools.
Coordinate WSUP events and special initiatives, including the annual District Residency Connections Fair.
Coordinate registration, scheduling, communications, facilities, catering, materials, and other event logistics.
Communicate with participating school districts, UW programs, and education organizations.
Provide event-day coordination and post-event follow-up.
Assist with participant feedback, evaluation, and reporting.
Draft and distribute WSUP announcements, invitations, newsletters, reminders, and other communications.
Develop informational and outreach materials.
Maintain WSUP web and/or social media content, as assigned.
Coordinate communications with member districts and University stakeholders.
Help promote WSUP opportunities and activities to school districts and University audiences.
Maintain databases, spreadsheets, contact lists, participation records, and project files.
Collect and organize information related to WSUP programs and activities.
Assist with surveys, evaluations, and other data-collection activities.
Prepare routine reports, summaries, presentations, and other materials.
Track project activities, outcomes, and accomplishments.
Assist with purchasing, invoices, reimbursements, contracts, and other routine financial processes related to WSUP activities.
Monitor project-related expenditures and maintain appropriate documentation.
Assist with grant-related activities and reporting, as assigned.
Coordinate meeting schedules, agendas, minutes, and follow-up activities.