Project Assistant

Kimley-Horn • Orlando, FL

2d • Onsite

About The Position

Kimley-Horn is looking for a Project Assistant to join our Lake Nona, Florida (FL) office! This is not a remote position. The role involves managing the full project cycle for national clients, interfacing with clients regarding project expectations, schedule, and permitting processes. The Project Assistant will coordinate staff and contractors locally and nationally, manage project submittals to various agencies, and research agency requirements. Key tasks include tracking all project tasks and client deliverable documents, facilitating client communications (proposals, letters, contracts, transmittals), compiling and assembling reports, and coordinating large production jobs, printing, and binding. The position also supports engineering staff with contract processes and insurance certificate requests, prepares weekly trackers or job status communications, assists internal clients with billing and invoice reviews, and is responsible for creating, proofreading, editing, formatting, and finalizing project-related documents and reports.

Requirements

• 3+ years of experience coordinating projects for national/corporate clients
• Excellent verbal and written communication skills
• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficient in Adobe Professional
• Strong proofing, formatting and editing skills
• Positive, client-oriented, take-charge attitude
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
• Ability to work well with various types of people and in a team environment
• Ability to travel on a limited basis

Nice To Haves

• Bachelors degree preferred

Responsibilities

• Managing full project cycle for national clients
• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Coordinating staff and contractors locally and nationally
• Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Researching agency requirements
• Tracking of all tasks and client deliverable documents
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.)
• Compiling and assembling reports; coordinating large production jobs, printing, and binding
• Assisting engineering staff with contract processes and requesting insurance certificates
• Preparing weekly trackers or job status communications for clients
• Assisting internal clients with billing and performing invoice reviews
• Creating, proofreading, editing, formatting, and finalizing project-related documents and reports

Benefits

• Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees