Project and Site Logistics Coordinator - Fort Edmonton Park

City of Edmonton•Edmonton, AB

1d•CA$47 - CA$59•Onsite

About The Position

Fort Edmonton Park operates and animates one of Edmonton’s signature attractions and heritage sites that attract nearly 200,000 visitors each year and houses over 120+ heritage and replica heritage buildings. This position plays a key role in leading various strategic, operational projects to support the animation, use and advancement of Fort Edmonton Park. In this role, you will provide input into key business plans, strategies, policies and operational plans that will direct and inform priorities and activities within Fort Edmonton Park. You will represent the facility in projects from meetings to site visits for scope validation to construction integration and handover cycles. You will be the primary liaison with numerous external organizations, internal partners and industry heritage institutions. The role sustains the contract and financial activities that support the operation.

Requirements

Bachelor’s Degree in Business Administration, Education, Heritage/Historical Studies, Project Management, or a related field
7 years of experience in community recreation, working with partner groups
Ability to obtain and maintain a City of Edmonton Drivers Permit
Ability to coach and mentor teams while building consensus among diverse collaborators
Demonstrated ability to lead complex on-site projects and manage multiple priorities to meet deadlines
Excellent verbal and written communication skills for facilitating resolutions and managing expectations
Ability to assess risks, critically analyze issues, and recommend viable solutions
Advanced skills in Google applications and web-based communication tools
Compliance with the City of Edmonton’s safety standards for Personal Protective Equipment (PPE), such as wearing steel-toe boots, and head protection
Hire is dependent on a Criminal Records Check (CRC) that is satisfactory to the City of Edmonton, and there may be a cost associated with this requirement
Applicants may be tested

Nice To Haves

Supervisory experience
Experience working specifically within a major attraction or heritage site.
Experience in budget management and financial oversight.
Experience in contract development, negotiations, and program management.
Experience in community facility development and project management.
Supervisory experience within a unionized environment

Responsibilities

Act as primary liaison with other City Departments in the development and implementation of capital projects, and larger scale maintenance projects at Fort Edmonton Park
Research and development of business cases, needs assessments, capital profiles, business plans that include budget development and analysis to support long-term needs, functional requirements, project goals and objectives for conservation
Contract Sourcing and Requests. Liaise with Corporate Procurement for preparation, tender and management of contracts related to projects. Includes preparing descriptions of work, tender review and evaluation, and execution and management of contracted services (for strategy/operational level projects)
Identify, engage and maintain relationships with Internal and External Interest Groups
Responsible for ongoing consultation and communication with key stakeholders to establish program needs and priorities and ensure that these are met through the development process
Ensuring contract compliance related to day to day operations and keeping open dialogue with vendors and City when issues arise; working towards collaborative win-win resolutions on issues
Provide the overall supervision of Fort Edmonton Park site access and parking management teams, working in collaboration with other leadership personnel from various work units within the facilities and grounds to ensure service delivery matches site operational demand
Responsible for direct report Museologist to ensure designation status and exhibit management
Responsible for Audio Visual team management for various venues, inventories and procurements
Build and maintain effective teams by recruiting, coaching, mentoring, advising and counselling staff to create a culture of growth and development; ensure appropriate training plans are in place and followed
Provide input and oversight to branch and corporate-level programs such as OH&S process implementation, Public Safety and Security process implementation
Oversee the project lifecycle from initiation and design review to the "transition to operate" phase
Act as the operational liaison between various partner groups who assist in the operation and animation of Fort Edmonton Park
Develop bi-weekly work schedules, approve timesheets, and ensure a safe, respectful workplace culture
Respond to inquiries from leadership and members of the community
Other duties as assigned