International Procurement and Logistics Project Coordinator

Culmen International LLC • Alexandria, VA

2d

About The Position

We are seeking an experienced Procurement & Logistics Project Manager to support complex, multi-stakeholder programs by overseeing procurement activities, logistics coordination, and cost tracking. This role focuses on ensuring that purchasing, shipping, and related expenditures are effectively managed, accurately tracked, and aligned with program priorities. The ideal candidate will bring structure to fast-paced environments, improve visibility into operations, and support informed decision-making across teams.

Requirements

• 5+ years of relevant experience in procurement, logistics, or project management
• Experience with market research, vendor discovery and freight forwarding
• Ability to make strategic decisions to support urgent and complex shipping requirements in high-risk environments
• Experience managing budgets, tracking costs, or supporting financial processes
• Strong organizational and coordination skills across multiple stakeholders
• Experience using project management tools, procurement platforms and financial systems
• Experience with medical procurement and logistics including cold chain and hazmat international shipments

Nice To Haves

• Strong attention to detail and organizational discipline
• Ability to establish structure in dynamic environments
• Excellent communication and stakeholder coordination skills
• Analytical mindset with a focus on problem-solving
• Ability to balance operational execution with strategic planning

Responsibilities

• Serve as key decision maker in planning and coordinating procurement and logistics requirements on behalf of government client
• Manage and track procurement requests, purchase orders, and order lifecycle activities
• Ensure all requests are properly documented, approved, and processed in accordance with established procedures
• Maintain centralized visibility into order status, vendors, and delivery timelines
• Coordinate with internal teams and vendors to resolve procurement issues and delays
• Monitor and track project-related expenditures, including procurements and associated costs
• Support budget management by tracking committed and actual costs
• Identify potential risks related to cost overruns or untracked expenses
• Assist with financial reporting, invoice review, and reconciliation processes
• Coordinate with US Government and Embassy clients to identify best course of action for shipping and logistics of medical equipment and materials
• Support Culmen and Government with arranging import and export documentation
• Track shipments and coordinate delivery of materials and equipment
• Work with internal teams and external partners to ensure timely and accurate delivery
• Identify and resolve logistical challenges, including delays or discrepancies
• Maintain clear visibility into shipment status and delivery timelines
• Serve as lead project cooridnator between Corporate, Government and Project stakeholders in regards to procurement and logistics requiremetns
• Establish and maintain tracking systems to ensure visibility across procurement and logistics activities
• Promote consistency in processes, tools, and documentation across teams
• Ensure all activities align with organizational policies and compliance requirements
• Support audit readiness through organized documentation and traceability
• Serve as a key point of contact for procurement and logistics-related inquiries
• Communicate status updates, risks, and priorities to internal leadership and stakeholders
• Support decision-making by providing accurate and timely data on orders and expenditures
• Manage expectations and coordinate priorities across multiple teams
• Identify process gaps and implement improvements to enhance efficiency and accountability
• Support forward planning by aligning procurement needs with upcoming project activities
• Train and guide team members on tracking processes and best practices

Benefits

• Exceptional Medical/Dental/Vision Insurance, premiums for employees are 100% paid by Culmen, and dependent coverage is available at a nominal rate (including same or opposite sex domestic partners)
• 401k – Vested immediately and 4% match
• Life insurance and disability paid by the company
• Supplemental Insurance Available
• Opportunities for Training and Continuing Education
• 12 Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed