Project and Office Coordinator

CRB•Emeryville, CA

About The Position

The Project & Office Coordinator plays a dual role in supporting both project delivery and day-to-day office operations. This position partners closely with Project Managers, regional leadership, and administrative teams to ensure projects are executed efficiently while maintaining a well-organized and high-functioning office environment. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and can confidently support both technical project teams and local office needs.

Requirements

Associate’s degree in a related field or equivalent professional experience required; Bachelor’s degree preferred
Minimum of five (5) years of demonstrated experience in document control and project controls, preferably within a design or engineering firm environment
Intermediate to advanced proficiency in Microsoft Office (2013 or later) and PDF software required
Proficiency with traditional project controls systems, databases, and methodologies required
Strong verbal and written communication skills with the ability to collaborate effectively across teams
Exceptional time management and organizational skills, with the ability to manage multiple priorities

Nice To Haves

Experience supporting pharmaceutical, biotechnology, or advanced technology projects preferred

Responsibilities

Project Managers in planning and executing design and construction projects of varying size and complexity
Coordinate activities between internal teams and external partners, including architects, engineers, contractors, and vendors
Serve as a key point of contact for project stakeholders, facilitating communication and ensuring alignment
Assist in managing project documentation, schedules, and coordination efforts to support successful delivery
Participate in both office-based and on-site project activities
Partner with Team Leaders and administrative staff to support daily office operations
Coordinate facility-related needs including maintenance, vendor management, office equipment, and space planning
Support office meetings and events, including logistics, scheduling, and preparation
Provide administrative support to office leadership, including calendar coordination and ad hoc requests
Process invoices and track office-related expenses as needed
Manage multiple priorities while maintaining strong attention to detail and organization
Serve as a reliable point of contact for both project and office-related needs
Foster a positive, collaborative office environment through strong communication and teamwork
Exercise sound judgment and problem-solving skills in a fast-paced, dynamic environment