Office and Facilities Coordinator

Tokio Marine HCC•Los Angeles, CA

7d•Onsite

About The Position

Tokio Marine HCC – Surety Group, a member of the Tokio Marine Group of Companies, has an opportunity for an Office and Facilities Coordinator at our Los Angeles, CA home office. This role is responsible for office administration, facilities management, safety and security, event coordination, and reception support. The company is a leading specialty insurance company with offices in the United States, the United Kingdom, Europe, and other locations, offering competitive compensation, great benefits, and the strength, stability, growth, and profitability that comes from being a member of the Tokio Marine Group of Companies. The Tokio Marine HCC Group of companies is an equal opportunity employer.

Requirements

Two or more years of relevant and progressive experience
Customer service mindset – eager to help, regardless of the task
Quick to understand processes and procedures
Initiative to anticipate the needs of others and resourcefulness to find solutions
Teamwork, planning and organizational skills
Excellent written and verbal interpersonal skills
High school diploma or equivalent

Nice To Haves

Facility with using photocopiers, postage machines, and/or telephone switchboard is a plus
College degree is a plus

Responsibilities

Office administration
Facilities management
Safety and security
Event coordination
Reception support
Learn office and reception operations, employee names, departments, functions and locations, and mail and delivery processes
Learn building maintenance protocols
Maintain breakroom and supply areas including light cleaning
Plan events and activities including vendor research, set-up/clean-up
Serve as the primary contact with property management
Handle maintenance issues and perform basic preventive maintenance
Distribute materials for company events
Coordinate Fire Life Safety Team drills
Provide backup reception support as needed
Liaise with Human Resources for ergonomics and workplace safety issues
Assist with projects for various departments