Project and Office Coordinator

SitelogIQ • Allentown, PA

2d • Onsite

About The Position

SitelogIQ is a rapidly growing company focused on making buildings better. We provide planning, design, and management solutions for organizations that want efficient and sustainable building environments that are healthier and safer for their occupants. The Project and Office Coordinator will provide administrative support for various project services that we provide to our clients as well as internal office support in our Allentown office. This role will coordinate and interface heavily with other departments including but not limited to pre-construction, development, and construction teams (project managers and site superintendents) in matters related to project work. This role will require in-person work to support the internal SitelogIQ team members and leaders located within the Allentown office.

Requirements

• High School Diploma/GED required. Some college a plus.
• 3-5 years of experience in an administrative or similar role.
• Experience working for a General Contractor/Construction Management or a Subcontractor in an administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and the ability to learn new software programs.
• Demonstrated ability to quickly learn and adapt to new office technologies.
• Attention to detail, strong organization skills and ability to prioritize
• Enjoys working independently and can provide superior customer service
• A valid driver’s license is required for travel related to job duties. Access to a reliable vehicle may be necessary.

Nice To Haves

• Experience using Procore software (or similar construction software) preferred

Responsibilities

• Prepare and maintain project correspondence
• Prepare reports and meeting minutes
• Track/process documents
• Schedule meetings in Outlook
• Work closely with project managers, site superintendents and clients
• Administrative support including calendar management for leadership team, travel arrangements, meeting support, expense reporting etc.
• Coordinate and prepare materials for meetings, including agendas, presentations, charts and graphs, and meeting minutes.
• Oversee daily office operations including maintaining office supplies, snacks, water, office communications, mail/shipping, safety equipment management, and general administrative support to office staff, ensuring organization, cleanliness, and a productive work environment.
• Plan and execute office events, meetings, and team-building activities.
• Participate as an active member in team, HR or enterprise-wide projects as assigned.
• Assist with other duties or tasks as assigned.

Benefits

• Medical, dental, and vision insurance
• Disability and life insurance
• 401K
• Flex time off
• 12 paid holidays
• Tuition reimbursement
• Opportunities to join our affinity groups, Veterans and Allies Leadership Organization or Women Inspiring & Strengthening Everyone
• Opportunities to give back to our local communities through organized events or fundraisers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED