Project and Budget Manager
About The Position
WCS Canada is seeking a skilled and versatile budget manager to i) support the implementation of Sage Intacct Planning (SIP) as the organization's budgeting platform, ii) develop tools and processes to support effective budget management and iii) provide financial, budget and general program management support to WCS Canada’s Key Biodiversity Areas (KBA) Program, a conservation program of WCS Canada. This position will provide temporary leave coverage at a pivotal moment in transforming the organization’s financial systems. WCS Canada is at the tail end of migrating to Sage Intacct as a financial management platform and in the early stages of implementing Sage Intacct Planning (SIP) as its budget management platform, working with a third-party implementing partner. The individual in this role is expected to be highly motivated and proactive in identifying issues and developing solutions. They will bring demonstrated experience working with Sage Intacct and Sage Intacct Planning, and providing systems support and training with these systems. The position requires sound judgment, tact, and the ability to anticipate challenges and recommend practical, effective solutions.
Requirements
- 5+ years of experience in a comparable position.
- Experience with financial management, including: Budget preparation and tracking, Preparation of expense reports, invoice payments, financial reports, using various software programs. Tracking advance balances and assisting with the approval and submission of advance and reimbursement requests.
- Proven experience with Sage Intacct and Sage Intacct Planning.
- Experience with effectively communicating complex financial information.
- Experience managing legal documents, including contracts with service providers and funder agreements.
- Intermediate level of experience with MS 365, specifically OneDrive, SharePoint, Word and PowerPoint.
- Advanced MS Excel skills, including use of advanced formulas, data summaries, Power Query, etc.
- Comfortable in a digital environment and adaptable to learning new applications and systems.
- Strong problem-solving skills, detail-oriented, and resourceful.
- Outstanding attention to detail and organizational skills.
- Strong verbal and written communication skills.
- Demonstrated critical thinking skills.
- Strong time management skills and adaptability when facing competing priorities.
- Ability to effectively prioritize and manage a high volume of diverse projects with hard deadlines.
- Passionate about our mission to save wildlife and wild places in Canada.
Nice To Haves
- Experience working in the not-for-profit or charitable sector.
- Experience with ExpensePoint, SnipeIT Asset Management, or ContractSafe software.
Responsibilities
- Provide technical and project management support for the implementation of Sage Intacct Planning.
- Coordinate with internal teams and external vendors to ensure that solutions are integrated and effective.
- Serve as a subject matter expert for implemented systems and contribute to the development of organizational best practices.
- Prepare training materials and deliver training sessions for internal end users.
- Lead change management activities that support user adoption and limit operational disruption.
- Monitor post‑implementation outcomes and support ongoing optimization efforts.
- Manage and maintain the annual operating budget and forecasts to the KBA program.
- Oversee project spending to ensure compliance with grant requirements, including accurate allocation of payroll and program expenses.
- Prepare and submit monthly expense reports with complete and compliant supporting documentation.
- Produce financial reports as required, including analytical insights that support decision-making
- Track and administer deadlines related to proposals and grant reporting.
- Provide procurement and purchasing support for project activities as needed.
- Assist with the preparation, execution, and renewal of service and consulting contracts.
- Maintain shared program files and data, ensuring proper storage and security.
- Provide support for program logistics and travel arrangements for meetings, workshops, and events, as needed.
- Provide additional program support as required.
- Support WCS Canada’s goal of transforming WCS Canada’s conservation practice through reconciliation with Indigenous Peoples.
- Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.
Benefits
- Accommodations throughout the hiring process, in accordance with applicable accessibility and human rights legislation.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
