Project Analyst (PR26122)

TMEIC Corporation Americas•Houston, TX

About The Position

The Project Analyst provides analytical and administrative services for engineering, commissioning, and project management. The role supports project setup and administration in the ERP system; monitors budgets, forecasts, billing, purchase orders, and equipment deliveries; reviews project and business-unit reports; and maintains project records. It also supports project review meetings, commissioning administration, and change-order requests. The position requires a related bachelor’s degree or equivalent education and/or work experience, along with three years of related experience. The successful candidate will demonstrate strong interpersonal, organizational, administrative, and communication skills; proficiency with an ERP system and Microsoft Office applications; and availability for limited domestic travel. Oracle ERP and additional technical, business, and engineering-related knowledge are preferred.

Requirements

Bachelor’s degree in a related field or equivalent through education and/or work experience.
Three years of related work experience.
Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts.
Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills.
Demonstrated continuous improvement in areas of responsibility.
Proficiency in an ERP system and MS Word, Excel, Outlook, and PowerPoint.
Availability for domestic travel of less than 5%, sometimes with limited notice.

Nice To Haves

Proficiency in Oracle ERP, MS Project, Access, Adobe Acrobat, Visio, AutoCAD, CRM tools, and HTML.
Advanced Excel skills.
Demonstrated knowledge of scientific terminology and engineering processes.
Demonstrated knowledge of contract terminology.
Demonstrated experience requiring application of international trade policies.

Responsibilities

Originate projects in the ERP system, including tasks, budgets, agreements, and billing events, and retain and archive supporting information.
Verify purchase-order terms and conditions, identify risks, resolve issues or escalate them according to guidelines before order entry.
Identify required delivery dates for project tasks and coordinate with Sourcing to ensure purchase orders are issued on time; report exceptions to management as appropriate.
Issue invoices promptly when contractual billing requirements are met; obtain and expedite tax certificates from Finance when required.
Track performance against task budgets, report variances to project management, and update forecast budgets as directed.
Forecast project reserves and accruals as necessary.
Review assigned business-unit reports, identify potential problem items, validate them with Application Engineers, Project Managers, and Sales Managers, and make necessary corrections.
Analyze and summarize historical project data for preparation of the business mid-range plan (MRP).
Expedite equipment deliveries through Sourcing as required.
Facilitate project review tollgate meetings to review project-task order status, forecast revenue dates, and billing-event accuracy; document current status and required actions.
Create electronic project folders using the latest standard template and maintain accurate project information on the business-unit server.
Create site memos for commissioning projects in accordance with company policy.
Enter new tasks into the cost-of-quality project.
Review and approve transferred timesheets and expense reports for assigned commissioning projects in accordance with applicable company policies, escalating issues to management as appropriate.
Issue change-order requests to Engineering and Sourcing as requested.
Carry out assigned tasks with full effort, provide the manager with advice, and give early notice when work cannot be delivered as specified.
Collaborate with peers and interact across the organization as directed by the manager.
Exemplify company core values and comply with company policies, practices, procedures, regulations, and laws.
Proactively recommend viable improvements and ensure effective use of business tools and processes.