Project Analyst (PR26122)

TMEIC Corporation Americas•Houston, TX

About The Position

The Project Analyst provides analytical and administrative services for engineering, commissioning, and project management. The role supports project setup and administration in the ERP system; purchase order review and coordination; invoicing, budget tracking, forecasting, and reporting; project review meetings; and maintenance of project records. The position also supports commissioning projects through site memos, timesheet and expense review, and coordination of change order requests. The Project Analyst collaborates with Application Engineers, Project Managers, Sales Managers, Sourcing, Finance, and other internal and external contacts. The role is expected to follow company policies and procedures, contribute to continuous improvement, communicate risks and delivery issues promptly, and exemplify the company’s core values. Domestic travel of less than 5% may be required, sometimes with limited notice.

Requirements

Bachelor’s degree in a related field, or equivalent through education and/or work experience.
Three years of related work experience.
Demonstrated ability to build successful working relationships with clients, suppliers, and other internal and external contacts.
Demonstrated positive personal leadership, interpersonal, organizational, administrative, and communication skills.
Demonstrated continuous improvement in areas of responsibility.
Proficiency with an ERP system and Microsoft Word, Excel, Outlook, and PowerPoint.
Availability for domestic travel of less than 5%, sometimes with limited notice.

Nice To Haves

Proficiency in Oracle ERP, MS Project, Access, Adobe Acrobat, Visio, AutoCAD, CRM tools, or HTML.
Advanced Excel skills.
Knowledge of scientific terminology and engineering processes.
Knowledge of contract terminology.
Experience applying international trade policies.

Responsibilities

Originate projects in the ERP system, including tasks, budgets, agreements, and billing events, and retain and archive supporting information.
Verify purchase order terms and conditions, identify risks, resolve issues, or escalate them according to guidelines before order entry.
Identify required delivery dates for project tasks; confirm timely purchase order issuance with Sourcing and report exceptions to management as appropriate.
Issue invoices promptly when contractual billing requirements are met; obtain and expedite tax certificates from Finance when required.
Track performance against task budgets, report variances to project management, and update forecast budgets as directed.
Forecast project reserves and accruals as necessary.
Review assigned business unit reports, identify potential problem items, validate them with Application Engineers, Project Managers, and Sales Managers, and make necessary corrections.
Analyze and summarize historical project data for preparation of the business mid-range plan (MRP).
Expedite equipment deliveries through Sourcing as required.
Facilitate project review tollgate meetings to review task order status, forecast revenue dates, and billing events for accuracy, and document current status and required actions.
Create electronic project folders using the latest standard template and maintain accurate project information on the business unit server.
Create site memos for commissioning projects in accordance with company policy.
Enter new tasks into the cost of quality project.
Review and approve transferred timesheets and expense reports for assigned commissioning projects in accordance with applicable company policies, escalating issues as appropriate.
Issue change order requests to Engineering and Sourcing as requested.
Apply full effort to assigned tasks, give the manager best advice, and provide early notice when work cannot be delivered as specified.
Collaborate with peers and interact across organizational boundaries as directed by the manager.
Comply with company policies, practices, procedures, regulations, and laws; recommend viable improvements proactively; and ensure effective use of business tools and processes.