Project Analyst II

Geosyntec Consultants, Inc. • Columbia, MD

1d • Remote

About The Position

Geosyntec has an exciting opportunity for a Project Analyst II reporting to our Columbia, Maryland office. The position has flexibility to work fully remote from your home-office in Nokomis, Florida, at the company's discretion. This position will support the operational delivery of Federal programs across the full project lifecycle—from task order award through execution, compliance, invoicing coordination, procurement, and closeout. In this role, you will partner with Program Managers, Project Managers, Project Administrators, and operations teams to ensure Federal programs are well-organized, compliant, and supported by strong systems, documentation, and processes. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

Requirements

• A Bachelor’s degree in business, operations, finance, engineering or construction and two (2) years of experience, an associate degree and four (4) years of experience, or six (6) years of any equivalent combination of experience and training that provides the knowledge, skill and abilities to perform the responsibilities of the position.
• Experience supporting federal programs, project operations, PMO functions, or contract administration
• Advanced computer literacy using the following programs in a Windows environment: MS Professional (Word, Excel, Access, and PowerPoint), familiarity of accounting software such as BST and INFOR and earned value software such as PlanTrax and project scheduling software (such as Microsoft Project).
• Ability to read, analyze and interpret client contracts, subcontractor agreements, project descriptions and scope of work.
• Ability to compose correspondence, routine reports, procedure manuals and presentations conforming to Company style and format.
• Ability to compute rate, ratio and percent and draw and interpret graphs and tables.
• Valid U.S. driver’s license and a satisfactory driving record for business errands.

Nice To Haves

• Experience supporting large federal or multi-project programs
• Familiarity with procurement workflows and subcontract administration
• Experience working within a Joint Venture environment
• Exposure to enterprise financial or procurement systems (e.g., Infor, Coupa)

Responsibilities

• Coordinate setup and organization of task orders, projects, and program files
• Maintain and update internal program and project management instructions and guidance materials, independently identifying required improvements and gathering feedback from others
• Track and assist with internal program audits (e.g., program and project files)
• Support program-wide preparation for semi-annual Program Management as applicable
• Prepare contract-level communications (e.g., period of performance extensions, notifications of funds and cost) in coordination with Project Managers and program-lead Project Administrator (JV Financial lead)
• Support program requirements through document organization and quality control
• Coordinate with program-lead Project Administrator (JV Financial lead) and Project Managers to ensure compliance with task orders specific clauses at time of award and after modifications
• Coordinate with Program and Project Managers to set up appropriate Professional Service Agreements with subcontractors to support Programs
• Track subcontractor documentation (e.g., Representations and Certifications)
• Support Project Managers in setting up and maintaining Work Orders and Purchase Orders
• Track subcontractor and vendor invoices to ensure incorporation into client invoices and timely payment
• Audit subcontractor files for Programs and coordinate with procurement and compliance teams on tracking and reporting requirements (e.g., ISRs for small business reporting)
• Track proposal processes for timely completion
• Setup proposal folders and files from templates with support from the proposal author and program management
• Support proposal author with other direct costs – pricing and backup
• Support proposal author with travel and pull the costs per the Joint Travel Regulations (JTR)
• Compile subcontract request for quote with proposal author support
• Support Project Administrators/Project Analysts in preparing certified pricing documentation as appropriate
• Perform quality review of proposal files against checklist
• Compile proposal PDFs for submittal to client
• Maintain and update proposal template files
• Format and compile federal deliverables, including preparing materials for submittal to the administrative record
• Ensure consistency and completeness of deliverable packages
• Maintain Microsoft Teams and SharePoint environments for federal programs
• Serve as a “super user” for internal systems and support project management and project administration staff onboarding
• Support process improvements and standardization across program operations
• Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed

Benefits

• competitive pay and benefits
• well-being programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level