Project Analyst (Administrative Analyst/Specialist - Exempt II)

California State University, Fullerton•Fullerton, CA

19h•Onsite

About The Position

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility. Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. The Design and Construction team seeks an exceptional individual to join them as the Project Analyst (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. This is a key position that cares for campus building design and construction, renovation, improvements, code compliance, maintenance, and repairs to campus facilities to support the University's mission, vision, and values in higher education. This position interacts with various group of individuals, works well in a team environment, understands the balance of sharing duties and taking ownership, and will take the initiative to complete tasks as needed. This position takes pride in every aspect of their work to create and maintain an excellent learning environment at California State University, Fullerton and thrives in a university environment where staff are empowered for personal growth and supported in professional growth.

Requirements

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs
Four years of related experience
Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty
Working knowledge of operational and fiscal analysis and techniques
Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved
Skilled in the research, development, and evaluation of policies and programs
Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations
Expertise in investigating and analyzing problems with broad administrative impact and implications
Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus
Ability to train others on new skills and procedures and provide lead work direction
Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook
Ability to communicate clearly and effectively both orally and in writing
Ability to establish and maintain effective and cooperative working relationships with others
A background check (including a criminal records check) must be completed satisfactorily and is required for employment
A valid California driver’s license

Nice To Haves

Master’s degree from an accredited four-year college or university in Engineering, Architecture, Construction Management, or a related discipline
Possession of advanced computer skills, including utilizing Microsoft Suite software, project management software, Work Order systems, and financial and scheduling software
Professional certifications such as PMP (Project Management Professional) or CCM (Certified Construction Manager)
Proficiency in AutoCAD

Responsibilities

Coordinates minor capital projects in the design and construction phases
Assists Project Managers with major capital projects
Overseeing the work of architects, engineers, and contractors for projects, including coordination, organization, planning, and scheduling to complete work on time, within budget, and to the quality specified
Works with campus clients and design consultants to arrange meetings and discuss project scope and details
Creates detailed scope of work documents, drawings, and budget estimates and obtains approvals at the start of projects
Regularly works with consultants, regulatory agencies, and clients for coordination and approvals
Conducts job walks and site reviews with potential contractors and vendors and communicates project details to secure cost proposals
Monitors the progress of construction activities
Coordinates the accounting of contract expenditures, invoices, and encumbrances
Verifies invoices and services rendered, and approves for payment
Coordinates a wide range of design and construction related activities, including the daily activities for consultants, contractors, and vendors as they relate to projects and shutdowns of equipment. systems, buildings, and areas, change orders, activities with Environmental Health and Safety, and other departments
Serves as the point of contact for university clients on Design and Construction projects
Maintains the project management software database, including obtaining and entering project updates, creating reports and dashboards, tracking projects, and distributing forms and information
Assists Campus Inspector coordinating plan checks and inspections for State Fire Marshal and other regulatory agencies as required
Offers excellent customer service and is always courteous to students, faculty, and staff
Other duties as assigned