Administrative Specialist II

University of Florida • Gainesville, FL

14h • $60,000 • Onsite

About The Position

Be the Engine Behind a Dynamic Media Department! The College of Journalism and Communications (CJC) at the University of Florida is seeking an experienced and highly organized Administrative Specialist II to provide advanced administrative coordination and operational support within a fast‑paced, dynamic academic environment. This role is ideal for a proactive professional who thrives on managing complex workflows, supporting faculty and staff, and ensuring smooth day‑to‑day operations. The MPMT Department prepares students to lead and innovate across the media landscape, offering hands‑on experience in production, storytelling, management, and emerging technologies. With a blend of creative practice and industry‑informed instruction, MPMT equips students to excel in fields such as digital production, media management, audience engagement, and content strategy. The department is home to passionate faculty, cutting‑edge facilities, and a culture that values collaboration, curiosity, and real-world impact.

Requirements

• Bachelor’s degree and three years of appropriate experience or an equivalent combination of education and experience.

Nice To Haves

• Strong organizational and multitasking skills
• Experience with Microsoft Office, Outlook, Adobe Acrobat, and Canvas
• Excellent communication skills and attention to detail
• Ability to manage sensitive information with discretion

Responsibilities

• Provide advanced administrative coordination, including scheduling, correspondence, document preparation, and workflow management.
• Serve as a primary point of contact for faculty, staff, students, and external partners, ensuring timely and accurate communication.
• Support hiring, onboarding, and HR‑related processes in collaboration with CJC Human Resources.
• Manage records, reports, and data tracking to support compliance and operational needs.
• Assist with budget monitoring, purchasing, travel arrangements, and reimbursements.
• Coordinate meetings, events, and special projects, ensuring seamless logistics and follow‑through.
• Identify opportunities to streamline processes and enhance administrative efficiency.
• Supervise student assistants

Benefits

• competitive salaries
• elevated benefits and leave options
• tuition assistance programs
• stability and support with opportunities for advancement and career growth that only UF can offer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees