Administrative Specialist II

ARA • Baltimore City, MD

4d

About The Position

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE). If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens, we invite you to apply and become a part of our team. MDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state. To learn more about MDE Click Here . GRADE 11 LOCATION OF POSITION Air and Radiation Administration Air Quality Permits Program Technical Support Division 1800 Washington Blvd. Baltimore, MD 21230 Main Purpose of Job The core responsibility of the Administrative Specialist II is to provide essential support to the Technical Support Division within the Air and Radiation Administration (ARA).

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
• All Applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act of 1986.

Nice To Haves

• Six (6) months of experience using databases performing data entry, recovering information, and processing invoices.
• Six (6) months of experience using office software programs, including Microsoft Word and Excel.
• Must be detail-oriented with strong organizational, proofreading, and multi-tasking skills.

Responsibilities

• Permit Processing : Receiving and documenting Air Quality Permit applications in the Environmental Tracking System (ETS) database.
• Renewals and Records : Processing State Permit to Operate and Federal Title V-Part 70 Operating Permit renewal packages, while maintaining comprehensive records management.
• Financial Administration : Preparing invoices, tracking receipts, and performing data entry in the ETS and DocuWare databases.
• Administrative Support : Conducting research, compiling data, and drafting correspondence for the Program Manager’s signature.

Benefits

• Flexible work schedules and telework opportunities for many positions
• Free mass transit in Baltimore & Annapolis
• Generous paid leave that increases with years of service
• Paid holidays
• Health coverage with low out-of-pocket costs
• Employee & employer contributory pension plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED