Administrative Specialist II

University of Florida • Gainesville, FL

2d • $60,000 • Onsite

About The Position

The College of Journalism and Communications (CJC) at the University of Florida
is seeking an experienced and highly organized Administrative Specialist II to
provide advanced administrative coordination and operational support within a
fast‑paced, dynamic academic environment. This role is ideal for a proactive
professional who thrives on managing complex workflows, supporting faculty and
staff, and ensuring smooth day‑to‑day operations.

Requirements

• Bachelor’s degree and three years of appropriate experience or an equivalent combination of education and experience.

Nice To Haves

• Strong organizational and multitasking skills
• Experience with Microsoft Office, Outlook, Adobe Acrobat, and Canvas
• Excellent communication skills and attention to detail
• Ability to manage sensitive information with discretion

Responsibilities

• Provide advanced administrative coordination, including scheduling, correspondence, document preparation, and workflow management.
• Serve as a primary point of contact for faculty, staff, students, and external partners, ensuring timely and accurate communication.
• Support hiring, onboarding, and HR‑related processes in collaboration with CJC Human Resources.
• Manage records, reports, and data tracking to support compliance and operational needs.
• Assist with budget monitoring, purchasing, travel arrangements, and reimbursements.
• Coordinate meetings, events, and special projects, ensuring seamless logistics and follow‑through.
• Identify opportunities to streamline processes and enhance administrative efficiency.
• Supervise student assistants

Benefits

• At the University of Florida, you will not only find competitive salaries, but you will enjoy elevated benefits and leave options, tuition assistance programs, and stability and support with opportunities for advancement and career growth that only UF can offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees