Project Administrator
About The Position
Our Major Projects group is currently looking to add a Project Administrator to our team, based in Amherst, NS supporting the Wasoqonatl Transmission Line project. Reporting to the Project Manager, we are seeking a detail-oriented Project Administrator to provide administrative and documentation support across the planning, execution, and delivery of a large electrical infrastructure project, including maintaining project records, tracking schedules, coordinating communications, and supporting field construction teams. This position is site based and works a 5 days on / 2 day off schedule.
Requirements
- Post-Secondary education in a related field
- 3 years of experience in a project administration or coordination role
- Previous construction industry experience
- Strong proficiency in Microsoft Office Suite including Excel, Word, Adobe
- Experience with document control systems and project filing
- Applicants must have legal authorization to work in Canada with no restrictions.
Nice To Haves
- Experience supporting Electrical Infrastructure projects
Responsibilities
- Maintain and organize project documentation including permits, drawings, contracts, RFIs, and submittments in accordance with project filing systems and document control procedures
- Coordinate daily site administrative functions such as visitor logs, access control records, safety sign-ins, and site orientation tracking for all field personnel and subcontractors
- Support project managers and field supervisors by preparing correspondence, meeting agendas, meeting minutes, and action item logs for internal and client-facing communications
- Track and process subcontractor and vendor invoices, purchase orders, and change orders, ensuring accurate coding and timely submission for approval and payment
- Audit timesheets for cost code compliance
- Compile and manage daily reporting to the client by compiling daily field reports
- Coordinate crew logistics including accommodations, mobilization/demobilization schedules, per diem tracking.
- Assist with project closeout activities including compiling as-built documentation, warranty records, final inspection reports, and turnover packages for handoff to the owner or asset management team
- Manage the operations of the office trailers at the laydown yards
Benefits
- 5% RRSP matching program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
