Project Administrator, Field Services

Allied Power Group•Houston, TX

10d•Onsite

About The Position

The Field Service Project Administrator is an integral member of Field Service, responsible for managing and integrating the tasks necessary to ensure seamless employee mobilization on or before the service commencement date. The role coordinates employee assignments, travel, accommodations, permits, training, payroll-related processes, timesheets, onboarding, and employee paperwork. It also supports recruitment, customer-required testing, departmental goals and systems, and special projects. The job description notes that its summary of the primary scope is not all-inclusive.

Requirements

At least 2 years of recent experience in HR, payroll, or a similar administrative position.
Highly developed planning, organizational, and multitasking skills, with keen attention to detail.
Strong verbal and written communication skills.
Ability to work independently and in a team environment.
Ability to work effectively under time constraints and deadlines.
Ability to be flexible and react positively to changing directions and evolving projects.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams) and Adobe PDF.
Legal authority to work permanently in the U.S. without sponsorship.
High school diploma or equivalent.

Nice To Haves

2 years of Gas & Steam Turbine Field Service industry experience.
Four-year college degree or equivalent experience in business administration, management, or a related field.

Responsibilities

Coordinate job assignments for Variable Hourly employees so project teams arrive on time and are prepared to work at project sites.
Arrange passports, airfares, travel, accommodations, health permits, language capabilities, cultural orientations, and job-site introductions.
Process weekly ACH payments, including per diem and mobilization payments to and from job sites.
Coordinate and schedule training for Variable and Field Service employees with other departments, and track training.
Compile and obtain approvals for weekly and bi-weekly timesheets for Field Service Hourly employees.
Participate in developing department goals, objectives, and systems.
Coordinate varied priorities and schedules while handling personnel data confidentially.
Partner with HR to ensure paperwork is received for Field Service new hires and rehires.
Communicate one-off employee HR, payroll, and benefit inquiries to HR.
Submit or initiate customer-required testing for established employees through the DISA program.
Participate in recruiting Variable Hourly employees as needed.
Onboard labor subcontractors.
Assist with special projects and other administrative tasks as required.
Perform additional duties as deemed necessary by the Supervisor.