Project Administrator

Virginia Commercial Space • Wallops Island, VA

7d • $46,034 - $60,064 • Onsite

About The Position

Administrative position supporting Project Managers, engineers, and technical staff on all MARS projects, providing necessary administrative support to assure technical, cost, and schedule deliverables are completed on-time and in alignment with requirements. This is a support staff position to expedite purchase requests develop briefings and the like.

Requirements

• High school diploma or equivalent.
• Minimum of two (2) years of administrative support experience.
• Valid driver's license is necessary when operating a vehicle while on agency business.
• Comprehensive knowledge of project management-related processes and regulations.
• Knowledge of administrative support requirements and expectations.
• Effective verbal and written communication skills
• Organization and attention to detail
• Proficient with Microsoft Office Suite, specifically Excel and MS Project
• Time management with a proven ability to meet deadlines.
• Demonstrates high professionalism in dealing with confidential and sensitive issues.
• Ability to provide the highest level of customer service to both internal and external customers to the Virginia Spaceport Authority
• Analytical skills
• Critical thinking
• Reasoning
• Emotional Intelligence
• Creativity
• Problem-solving
• Cultural Awareness
• Sensitivity
• Must be able to obtain and maintain eligibility for issuance of a NASA credential.
• Must be able to pass a pre-employment background check and drug test.

Nice To Haves

• College degree preferred
• Preferred project admin background.
• SharePoint experience preferred

Responsibilities

• Assists in the coordination of all project demands, including but not limited to manpower requirements, equipment, parts procurement, briefings, etc.
• Using various Microsoft Office software platforms, assists in generating timely weekly, monthly, and quarterly executive-level reports to track the status, cost, and schedule of all construction projects.
• Works in partnership with the Project and Contracts departments to create accurate purchase requisitions.
• Maintains seamless lines of communication with the Project Management Office and, Finance departments to track project costs against approved budgets.
• Organizes and tracks all necessary project components, including but not limited to submittals, purchase requess, project schedules, change orders, and daily construction logs.
• Assists in the maintenance and upkeep of the VSA construction management software platform, ensuring that communication between internal and external parties is adequately facilitated and executed to support project timelines.
• Provides periodic training on the VSA construction management software platform to both internal and external parties to ensure proficiency amongst all project stakeholders.
• Assists in the execution of various organizational methods to properly store design drawings, construction-related documentation, Operations and Maintenance manuals, and other related documentation in accordance with company policies and procedures.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED