Project Administrator

BCI Construction INC•Sauk Rapids, MN

13d•$50,000•Onsite

About The Position

BCI Construction, Inc. is seeking an experienced Project Administrator to join our growing team and work in central Minnesota. Headquartered out of Sauk Rapids, MN. BCI specializes in Commercial, Medical, and Institutional Construction. The Project Administrator provides administrative and project support throughout the construction project lifecycle. This role assists Project Managers with project setup, subcontract administration, submittments, billing, compliance, and closeout activities while maintaining accurate project documentation and records. Through strong organization and attention to detail, the Project Administrator helps ensure projects are delivered efficiently and in accordance with company and contract requirements.

Requirements

A strong moral compass (as best represented by our Core Values)
Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously
Strong written and verbal communication skills with the ability to interact professionally with employees, subcontractors, clients and project partners
High attention to detail and accuracy in document management
Knowledge of construction project administration, bulling processes and compliance requirements
Ability to exercise sound judgement when handling sensitive information
Problem-solving skills with ability to identify issues and support resolution efforts
Strong customer service mindset
Ability to work independently, take initiative and follow through on assignments
Ability to collaborate effectively with cross-functional teams and build positive working relationships
Ability to adapt to changing priorities and work effectively in a fast-paced environment
High School Diploma or equivalent required
Proficient in Microsoft Outlook, Word and Excel
Ability to learn and utilize construction management software
Ability to operate standard office equipment, including computers, printers, and scanners.

Nice To Haves

Associate degree in Business Administration, Construction Management, Accounting, or related field preferred; equivalent combination of education and experience considered
Minimum 2 years of administrative experience

Responsibilities

Coordinate project set up across company systems, maintain project documentation, support bidding activities
Assist with project start up requirements including submittals, permits, compliance documentation, and project meetings
Manage project records, plans, specifications, addenda, submittal logs, and project documentation within company software platforms to ensure accurate and organized project information
Prepare, distribute and track subcontract agreements and related documentation.
Monitor insurance requirements, compliance documentation and prevailing wage requirements
Process subcontractors pay applications, support client billings, maintain billing records, assist with contractual requirements
Manage project closeout activities including collection and review of warranties, operations and maintenance manuals, lien waivers and final closeout packages for project completion
Provide administrative support to Project Managers and project teams