Project Administrator

Spirit Omega Inc • Edmonton, AB

6d

About The Position

Our client is seeking a Project Administrator to support the Transmission Program Management team in executing multiple high voltage transmission projects. The Project Administrator provides administrative, financial, and system access support to project teams, enabling effective project execution, cost control, and compliance with organizational policies and procedures. This role supports onboarding and offboarding, contract and purchase order administration, invoice processing, and coordination across multiple systems and stakeholders.

Requirements

• Experience in administrative, financial, and system access support
• Experience with onboarding and offboarding processes
• Experience with contract and purchase order administration
• Experience with invoice processing
• Experience with coordination across multiple systems and stakeholders
• SharePoint administrative support experience
• Knowledge of contractual, regulatory, and internal compliance requirements
• Experience monitoring adherence to project procedures and administrative controls
• Experience processing, tracking, and reconciling invoices, purchase orders, and financial documentation
• Experience reviewing, balancing, and receiving invoices against approved purchase orders
• Experience reviewing and processing sign-off invoices, holdback release invoices, and lien check documentation
• Experience validating progress payment invoices
• Experience monitoring purchase orders for sufficient funding and managing updates
• Experience preparing and submitting purchase order requests
• Experience reviewing Accounts Payable on-hold reports
• Experience supporting budget tracking and cost control
• Experience with Oracle system support (PO data review, contract documentation access, fund balance verification, vendor searches)
• Experience processing vendor registration forms and vendor setup in Oracle
• Experience reviewing MSAs and contracts for PO reference
• Experience verifying Change Order approvals comply with signing authority
• Experience communicating with vendors to resolve invoice discrepancies, disputes, or errors

Responsibilities

• Provide day-to-day administrative support to project managers and project teams
• Support onboarding and offboarding of project personnel and consultants, including coordination of system, hardware, and software access
• Provide SharePoint administrative support, including access management and document coordination
• Assist in ensuring compliance with contractual, regulatory, and internal requirements
• Monitor adherence to project procedures and administrative controls
• Process, track, and reconcile invoices, purchase orders, and financial documentation
• Review, balance, and receive invoices against approved purchase orders
• Review and process sign-off invoices, holdback release invoices, and lien check documentation
• Validate progress payment invoices to ensure alignment with actual work completed
• Monitor purchase orders to confirm sufficient funding and manage updates for approved changes
• Prepare and submit purchase order requests and monitor POs through close-out
• Review weekly Accounts Payable on-hold reports and support invoice corrections and receiving
• Support budget tracking and cost control through accurate financial record maintenance
• Provide Oracle system support, including PO data review, contract documentation access, fund balance verification, and vendor searches
• Process vendor registration forms and support vendor setup in Oracle
• Support review of MSAs and contracts for PO reference and verify Change Order approvals comply with CESAP signing authority
• Communicate with vendors to resolve invoice discrepancies, disputes, or errors
• Provide ad hoc administrative support as required to meet project needs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed