Project Administrator

Aecon • Toronto, ON

10d • CA$50,000 - CA$70,000 • Onsite

About The Position

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

The Project Administrator will report to the Security Officer, ACSO and is responsible for performing a variety of complex administrative facilities and information services related tasks as well as general administrative support. This role requires a thorough knowledge of company and project policy and procedures. This position requires the ability to work independently and as part of a team, exercising judgement and initiative and may be required to provide support for several departments.

Requirements

• 3-5 years minimum experience in administration or similar roles
• Proficient in MS Office applications in MS Windows environment
• Must be able to deal with sensitive issues in a confidential manner
• Must be comfortable standing and walking for long periods of time
• Strong communication skills, dealing tactfully with employees, visitors and customers
• Great problem solving, planning and organizational skills
• Ability to prioritize tasks and work with timelines
• Must be comfortable working on-site and in office

Nice To Haves

• Experience working in a project or construction environment is considered an asset
• Experience with SAP is considered an asset

Responsibilities

• Performs administrative duties for job sites ensuring all project documentation is maintained in accordance with Aecon and project standards.
• Supports the ordering and assignment of IT equipment, including laptops phones and printers.
• Prepare and maintain accurate meeting minutes and organized records of project communications, meeting logs, and reports.
• Support procurement and finance processes, including creation and tracking of requisitions and related documentation in SAP.
• Learns, interprets and applies organizational policies, rules and regulations.
• Establishes and dismantles site offices as required.
• Maintain appointment schedules, calendars, and arrange meetings.
• Prepare courier and fax material.
• Make travel arrangements.
• Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
• Suggest and implement improved work methods and systems relating to administrative tasks.
• Order office supplies and promotional items for Project.
• Maintain resource and vacation schedule.
• Prepare and edit PowerPoint presentations and organizational charts.
• Assist other staff in office duties as required.
• Support to maintain project costs within budget.

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed