Project Administrator

ComNet Communications LLC • Bethel, CT

1d

About The Position

The Project Administrator is responsible for supporting the Team Lead and Project Team by providing comprehensive administrative, project coordination, and financial project support. The Project Administrator ensures smooth project operations, accurate documentation, organized workflows, and timely billing/invoicing coordination. This role enhances project efficiency by taking on recurring administrative and financial support tasks so Project Managers can focus on higher-value operational responsibilities.

Requirements

• High School Diploma / GED or equivalent.
• 1–2 years administrative experience.
• Proficient in Microsoft Office, especially Excel.
• Experience handling printing, shipping, and receiving large/time-sensitive documents.
• Excellent oral and written communication skills.
• Effective interpersonal skills.
• Strong attention to detail and numerical proficiency.
• Ability to multitask and meet deadlines.
• Ability to maintain confidentiality.

Responsibilities

• Assist the Project Manager in all phases and aspects of projects.
• Assist with organizing and coordinating the entire project team and activities.
• Perform clerical tasks such as printing, filing, ordering office supplies, sorting/distributing mail, and shipping/receiving materials.
• Generate purchase orders and track deliveries.
• Create and maintain project documentation, plans, logs, and reports as needed.
• Assist with project kickoff documentation and startup administrative tasks.
• Support scheduling and coordination with general contractors.
• Maintain internal project trackers and support documents.
• Assist PMs with weekly project audits to review documentation, cost activity, and billing readiness.
• Support cost/sell analysis by organizing and reviewing project financial data.
• Identify cost discrepancies and escalate issues to the PM.
• Support preparation of invoice backup documentation and billing packages.
• Coordinate invoice flow between the project team and Accounting.
• Track outgoing billing submissions and maintain invoice logs.
• Support large batch/fixed-cost invoicing efforts.
• Track and collect COIs and tax-exempt documentation.
• Assist with opening and coordinating new job numbers.
• Maintain extras tracking sheets and related documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED