Project Administrator

Sundt•Phoenix, AZ

About The Position

The Project Administrator is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. This position is entry level for individuals with limited experience in this position.

Requirements

Good organizational skills are necessary.
Must be proficient with word processing and spreadsheet software.
Proficient use of all Microsoft Office Suite programs.
Two-year accounting degree or equivalent combination of business training and/or related experience.

Responsibilities

Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
Ensures that all compliance required records (I.e., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner and are on file and ready for auditing.
Maintains and distributes Billing Status Report. Tracks executed subcontracts/ supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
May supervise and provide training for the Project Secretary and may participate in the Individual Development Review for that employee.
On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and/or employee separation.
Performs and sets up subcontracts (work orders) and logs in JOE and Prolog and generates sub package with job-specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JOE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog.
Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies.
Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.