Project Administrator (HE LLC) - Ashburn, VA
About The Position
Hanley Energy is seeking a Project Administrator to join its Project Management Office in Ashburn, Virginia. The role performs administrative duties related to projects, supports Project Managers, schedules meetings, and tracks project timelines and milestones. The administrator helps maintain accurate PMO platforms and plans, monitors project progress and performance, manages expenses and budgets, and serves as a point of contact for stakeholders and clients. The position also involves preparing reports, presentations, and standard documentation; documenting meeting minutes; identifying project risks and resolving project-related issues; responding to client calls, emails, and queries; collaborating with team members; and keeping up to date with applicable compliance rules and regulations.
Requirements
- Business Management or a related degree.
- 3–4 years of experience in an administration department as a Project Administrator or in a similar role.
- Experience using project management software such as Smartsheet.
- Excellent leadership skills.
- Good oral and written communication skills.
- Ability to motivate a team and maintain a positive work environment.
- Proficiency in Microsoft Office tools.
- Ability to multitask and handle multiple projects simultaneously.
- Highly organized and detail-oriented.
- Ability to meet deadlines.
- Ability to work in a team environment.
Nice To Haves
- Prior work experience as a Project Administrator or in a similar role is an added advantage.
Responsibilities
- Create project plans and monitor project progress.
- Create reports, presentations, and standard documentation for the PMO and business stakeholders.
- Assist Project Managers with administrative duties.
- Ensure the accuracy of PMO platforms and plans.
- Schedule meetings and conferences and document meeting minutes.
- Identify risks involved in projects.
- Keep project milestones up to date.
- Track expenses and manage project budgets.
- Serve as a point of contact for stakeholders and clients.
- Measure and report project performance.
- Collaborate with team members.
- Keep up to date with compliance rules and regulations.
- Respond to incoming calls, emails, and client queries.
- Resolve project-related issues.
Benefits
- Medical, dental, and vision coverage with company contributions.
- 401(k) plan with company match.
- Company-paid life insurance and short- and long-term disability coverage.
- Paid holidays.
- Paid time off (PTO).
- Bonus eligibility.
- Employee Assistance Program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
