Project Adminstrator

Marketech International Corporation USA•Phoenix, AZ

33d•Hybrid

About The Position

Marketech International Corp. USA (MICU) is seeking a highly organized and detail-oriented Project Administrator to support the successful execution of semiconductor, cleanroom, and high-tech construction projects. This role provides administrative and project coordination support to Project Managers and cross-functional teams by managing project documentation, scheduling, reporting, procurement coordination, and communication throughout the project lifecycle. The Project Administrator plays a critical role in ensuring projects remain organized, compliant, and on schedule while maintaining accurate records and supporting internal teams, subcontractors, vendors, and customers.

Requirements

Associate's or Bachelor's degree in business administration, Construction Management, Project Management, Engineering, or a related field, or equivalent work experience.
2+ years of project administration, project coordination, construction administration, or administrative support experience.
Experience supporting construction, engineering, manufacturing, semiconductor, or industrial projects preferred.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to work independently and collaboratively in a fast-paced environment.
Project coordination and administration
Document control and records management
Scheduling and calendar management
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Data entry and reporting
Purchase order and procurement support
Meeting coordination and minute taking
Time management and organization
Attention to detail
Written and verbal communication
Problem-solving and critical thinking
Cross-functional collaboration

Nice To Haves

Experience supporting semiconductor, cleanroom, MEP, industrial construction, or mission-critical facility projects.
Familiarity with project management methodologies and project documentation processes.
Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics, or NetSuite.
Experience with project management software such as Microsoft Project, Procore, Autodesk Construction Cloud, Smartsheet, or similar platforms.
Knowledge of procurement, document control, and project scheduling practices.

Responsibilities

Provide administrative support to Project Managers and project teams throughout the project lifecycle.
Maintain project documentation, files, contracts, drawings, RFIs, submittmits, meeting minutes, and correspondence.
Coordinate project schedules, meetings, and calendars for internal teams, customers, subcontractors, and vendors.
Track project milestones, deliverables, action items, and deadlines.
Assist with purchase requisitions, purchase orders, material tracking, and procurement documentation.
Coordinate project onboarding, badging, site access requests, and compliance documentation for project personnel.
Prepare reports, presentations, project status updates, and meeting agendas.
Support change order documentation and project cost tracking.
Monitor document control processes to ensure revisions are properly distributed and maintained.
Coordinate with Engineering, Procurement, Warehouse, Logistics, Finance, and Construction teams to ensure project activities remain aligned.
Assist with invoice processing, budget tracking, and project closeout documentation.
Maintain accurate project records in company ERP and project management systems.
Support continuous improvement initiatives by identifying opportunities to improve administrative processes and workflow efficiency.
Ensure compliance with company policies, customer requirements, and project documentation standards.