Project Administrator

Texas A&M University System • Fort Worth, TX

3d • Onsite

About The Position

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.
The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.
Salary: Commensurate with experience.
Job Description Summary: Reporting to the Director, Facilities Administration, the Project Administrator is responsible for administrative and business operations support including department operation, processes, coordination, and management of campus-wide Real Estate and Facilities activities.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of related experience in essential duties and responsibilities.
• Knowledge of project management, workflow creation, and process mapping.
• Skilled in excellent customer service and interpersonal relationships.
• Skilled using computerized applications and enterprise systems, including word processing, spreadsheet, and presentation software.
• Ability to research, analyze and solve problems.
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume.
• Ability to multi-task and work cooperatively with others.
• This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only.

Nice To Haves

• Proven experience working in a real estate and facilities environment
• Proven experience working in a higher-education environment

Responsibilities

• Provides program task management support in operations maintenance, construction, and renovation of campus infrastructure such as finance, document records, archiving, procurement, workflow, and compliance.
• Prepares department process maps, program user guides and presentation materials such as workflow creation, source referencing and document writing.
• Supports administrative and operational functions for enterprise and Integrated Workplace Management Systems.
• Directly monitors the development and management of FAs' special projects, research, activities, and schedules.
• Assists in the oversight of the Real Estate and Facilities functional programs compliance and implementation issues related to budget, procurement, and contract management.
• Conducts research, audits, and prepares analytical schedules and reports regarding the responsibilities of FA functional programs.
• Liaises and coordinates with related departments Coordinates office workflows, provides administrative support and assists with staff development and training.
• Addresses common process questions and issues.
• Reviews projects and contracts for compliance and takes appropriate actions to resolve discrepancies.
• Assists in the preparation of progress reports for the Board of Regents.
• Other duties as assigned.

Benefits

• competitive health benefits
• paid vacation
• sick leave
• holidays
• a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS)
• if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor
• additional voluntary tax deferred annuity (TDA) options
• tuition assistance
• wellness programs to promote work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level