Project Administrator

Rees Scientific Corporati•Trenton, NJ

3d•$25 - $30•Onsite

About The Position

The Project Administrator at Rees Scientific supports the Program Management team with a primary focus on scheduling, dispatch coordination, and operational execution. This role is responsible for managing the daily scheduling of field activities, ensuring efficient assignment of resources, and maintaining clear communication across internal teams and field personnel. The Project Administrator plays a key role in optimizing schedules, improving visibility into program activities, and supporting the timely execution of service and project-related work.

Requirements

2+ years of experience in scheduling, dispatch, coordination, or related roles
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Excellent communication and problem-solving skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong scheduling and coordination capabilities
Ability to think critically and adjust priorities in real time
High attention to detail and accuracy
Strong communication and interpersonal skills
Ability to work collaboratively across teams
Proactive and solution-oriented mindset

Nice To Haves

Associate’s or Bachelor’s degree preferred
Experience supporting field service or technician-based operations preferred

Responsibilities

Coordinate and manage daily scheduling of field technicians and program activities
Assign work based on priority, location, and resource availability
Confirm and communicate project and service schedules with customers
Coordinate with the travel advisor to arrange airfare, hotels, and rental cars for technicians
Monitor schedules in real time and adjust to accommodate changes or urgent requests
Optimize resource utilization and minimize scheduling conflict
Provide coordination support across Program Management, Field Service, and internal teams
Communicate schedule updates, changes, and priorities in a timely and professional manner
Partner with operations and leadership to align scheduling with business needs
Track work progress and support timely completion of scheduled activities
Maintain accurate scheduling records and system updates
Identify delays, gaps, or inefficiencies and escalate as appropriate
Maintain documentation related to scheduling and program activities
Prepare reports, summaries, and status updates as needed
Support continuous improvement efforts to enhance scheduling efficiency
Attend team meetings as required and record project action items