Project Administrator

McGill University•Montreal, QC

2d•CA$33 - CA$41•Hybrid

About The Position

Reporting to the Project Principal Investigator, the Project Administrator of the IOWC (Indian Ocean World Centre) and the SSHRC funded Partnership Project (hereafter IOWC-Partnership) in the Faculty of Arts, is responsible for providing administrative support to the project. Act as contact person, organize meetings and oversee the logistics for special events. Perform basic accounting and financial administration.

Requirements

DEC III
3 Years Related Experience
Strong leadership, organizational, interpersonal, and communication skills
Highly organized and professional; excellent judgment; discretion
Ability to effectively communicate and interact with various levels of staff and academics
Demonstrated ability to work with diverse groups
Self-starter with strong problem-solving skills and ability to prioritize and multitask in a fast paced environment
Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) required
Fluently bilingual in English and French
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
Good knowledge of the geography and political framework of the Indian Ocean World
Demonstrated ability to work with diverse groups

Responsibilities

Participates with the Project Director in the implementation of the IOWC-Partnership project
Assists with the coordination of Partnership research activities
Act as first contact resource person to IOWC-Partnership members regarding McGill and Partnership/SSHRC policies and procedures
Provides information to IOWC-Partnership members on granting agencies, research scholarships and fellowships
Acts as liaison with University administrative offices and external organizations along with the Research Grants Office – coordinating with university and partner research offices
Administers logistics for accommodation and travel policies
Administers the logistics for the appointment of and integration of visiting professors, postdoctoral students, research and teaching assistantships
Administers the logistics of space within the IOWC for faculty members, administrative staff, students, research associates and visitors
Responsible for the physical resources of the IOWC-Partnership, purchases major equipment and supplies
Maintains and updates the IOWC-Partnership website
Responsible for the organization of logistics of IOWC-Partnership sponsored events and international conferences
Responds to public (media, member, visitors) and University inquiries to the IOWC regarding IOWC-Partnership policies, grants, awards and programs
Compiles statistical data for inclusion in IOWC and Partnership Project reports such as the Annual Report, Compact requests and Budget Planning
Acts as liaison with vendors and suppliers
Liaison with facilities service units for provision of required services to the IOWC-Partnership
Administers computer site licenses and interacts with computer support department to ensure required needs of the IOWC-Partnership
Responsible for all accounting for operating and research accounts (numbers will vary: but the team has about 30 academics and 60 students)
In collaboration with the Director, prepares and tracks the operating budget and research funds
Oversees the reconciliation of accounts
Prepares financial reports as required and/or requested by the Director
Compiles sections, formats and edits documents and presentations of data in graphic formats for the Project Principal Investigator grant applications

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits