Project Administrator

Hourigan•Richmond, VA

23h

About The Position

Hourigan is seeking a collaborative and motivated individual to serve as a Project Administrator. The Project Administrator will work alongside a Project Engineer and Project Manager and will perform project-specific administrative duties. Hourigan is a fully integrated construction management and development firm known for managing complex projects and delivering them to the highest standards, focusing on building strong relationships based on collaboration, trust, and respect.

Requirements

Bachelor’s degree, equivalent combination of education and training, or experience
Highly organized and excellent time management
Attention to detail and being proactive is a must
Possess the ability to communicate effectively both orally and in writing.
Must have excellent computer skills, including proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern
Lead forward by seeing challenges as a way to create new possibilities and solutions
Consistently deliver beyond expectations to provide exceptional results

Nice To Haves

3 years of industry experience
Understanding of the Commercial Construction industry administrative practices and LEED certifications
Experience with Procore, Bluebeam and Textura

Responsibilities

Assist with the preparation, processing, tracking, and management of all project documentation (Subcontracts, submittits, RFIs, RFPs, Change Orders, LEED documentation, and other documents) using Procore
Monitor, follow up, and evaluate project documentation for accuracy to ensure all contract requirements have been met
Manage Subcontractor billing process and assist with Owner billing using the Textura system
Prepare all close-out documents and distribute to applicable parties
Attend project meetings, produce meeting minutes weekly, and manage multiple calendars
Assist in obtaining permits, bonds, certificates of occupancy, etc. from the applicable authorities for each specific project
Interface and correspond with Owner, A/E, subcontractors, and other team members to build lasting relationships and provide superior customer service.
Participate in the Hourigan Safety and Health Management System (SHMS) by committing to safe work practices, raising concerns, attending, and applying safety and health training, and eliminating hazards within your capability and control and the help of safety staff.