Project Administrator

Thornton Tomasetti • Toronto, ON

60d

About The Position

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career. The Role Step into a role where no two days look the same. As our Project Administrator, you’ll be the organizational powerhouse that keeps projects moving, proposals polished, and our vibrant Toronto office humming. If you thrive in a dynamic, collaborative environment and love balancing creative tasks with operational impact, this position puts you right at the heart of a young, energetic team where your ideas, initiative, and positivity will truly stand out.

Requirements

• Strong Adobe InDesign skills and experience supporting proposals or marketing deliverables
• Highly organized, detail‑driven multitasker who thrives in a fast-paced environment
• Positive, approachable communicator who is proactive and confident while remaining non‑confrontational

Nice To Haves

• Experience in engineering, design, or professional services is a plus

Responsibilities

• Support project setup, documentation, and pipeline updates in Microsoft Dynamics
• Lead the creation of proposals and marketing materials in Adobe InDesign
• Prepare qualifications packages, CVs, and project mock‑ups
• Maintain office supplies, snacks, vendor relationships, and general office operations
• Coordinate team events and contribute to a fun, collaborative office culture
• Assist with project closeout, archiving, and QA documentation
• Provide backup support to the Office Manager as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed