Project Administrator - Service

Trane Italia • Laval, QC

18d • Onsite

About The Position

Trane Technologies is a world leader in creating comfortable, sustainable, and efficient climate solutions. The company emphasizes its commitment to putting the planet first, with sustainability being integral to its business operations through brands like Trane® and Thermo King. This Project Administrator position is an on-site role, working closely with Project Manager(s). The role involves managing routine project documentation, procurement, job costing, customer invoicing, and administrative closeout for multiple projects from award through completion. The Project Administrator will interact with internal and external customers to ensure timely project completion and foster a positive culture.

Requirements

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Bilingual written and spoken English and French preferred/required.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.

Nice To Haves

• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.

Responsibilities

• Follow establish standard work and processes, utilizing several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED