Project Administrator - Construction

Grote Family of Companies•Cincinnati, OH

13h•Onsite

About The Position

The Project Administrator will be responsible for assisting the project manager and project team with project documentation and control, job cost accounting, scheduling, and construction supervision efforts. To be successful, you should feel comfortable taking on many tasks that require various skills, and appropriately prioritizing those tasks' completion.

Requirements

Must have effective communication skills both written and verbal
Have good organizational skills
Be detailed-oriented
Ability to work with and maintain confidential information
Working knowledge of Word, Excel, and Outlook
Strong work ethic and able to work independently

Nice To Haves

Experience in Construction projects a plus

Responsibilities

Train field foreman to enter payroll and PO's into Computerease
Create CO budgets
Enter owner change orders in Computerease
Assist AP with PO issues, PM issues, credits, etc.
Initiate close-out for job. Make certain all committed costs are cleared, POs are closed and forward to accounting for follow up.
Attend Job/Project Meetings
Assist PM's and Field Foreman with submittals
Coordinate submittals and keep accurate logs
Distribute approved submittals to PM, Foreman, vendors, etc.
Coordinate operation and maintenance manuals for approval by owner
Write POs with PM's direction. Update POs as needed.
Close PO's and remove committed cost from Computerease at PM's request.
Obtain local licensing and permits
Obtain welder certifications
Write change orders to subs
Set up out of town accommodations for jobs, i.e., apartments, utilities, etc.
Interact with Customers to ensure we are communicating and maintaining the business relationship.
Ensure change orders are mailed and executed
Make sure pricing on vendor invoices matches quotes that were given
Maintain files for credits returned by the field personnel and interact with vendors to ensure proper credits
Track tools and equipment and ensure proper MCA rates for billing purposes
Assist field foreman in ordering material and supplies
Order on-site utility set up for new projects including but not limited to phones, internet, fax, cable, electric, mail service
Assist with jobsite set up including but not limited to copiers, office furniture, supplies
Maintain on-site job trailer, order supplies, materials as needed
Maintain job folders with updated drawings /specs as needed
Train new employees
Maintain and work on multiple jobs at once
Assist the field foreman or PM in developing the SOV
Maintain records and receipts for petty cash purchases
Assist in Cost Plus Billing and Reconciliations
Travel to jobsites