Construction Project Administrator

Advantic Building Group • Miamisburg, OH

2d • Onsite

About The Position

Advantic Building Group is a design-build structural solutions company focused on building smarter, lighter, and more efficient infrastructure. We design, fabricate, and install systems using Fiber Reinforced Polymer (FRP) — a high-performance material that helps our partners move faster, build safer, and reduce long-term impact across mission-critical and industrial environments.

We value individuals who are curious, accountable, and willing to lean in when things get challenging. At Advantic, culture isn’t a poster on the wall — it’s lived out every day in how we collaborate, problem-solve, and support one another. If you’re looking for a place where your voice matters, your work has impact, and your growth is encouraged, you’ll feel at home here.

The Project Coordinator serves as a critical operational partner to the project management team, providing administrative, financial, and document control support across multiple concurrent projects. This role is responsible for coordinating project documentation, tracking schedules and deliverables, facilitating communication between internal teams, subcontractors, vendors, and clients, and ensuring compliance with contractual and organizational requirements. The Project Coordinator also supports project financial processes, maintains organized and audit-ready records, and assists with project startup, closeout, and handover activities to help ensure projects are executed efficiently, accurately, and on schedule.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field; or equivalent combination of education and experience.
• Minimum 5 years of experience in project administration, project coordination, or a similar role within the construction, engineering, or specialty contracting industry.
• Strong working knowledge of construction documentation processes, including RFIs, submittals, change orders, and pay applications.
• Experience with project management or document control software (e.g., Procore, Buildertrend, Smartsheet, or similar platforms).
• Microsoft application fluency in Word, Excel, Outlook, PowerPoint, and Teams.

Nice To Haves

• Experience supporting design-build, EPC, or specialty contractor projects (e.g., structural, industrial, or infrastructure).
• Familiarity with contract language, lien waivers, insurance requirements, and basic construction law concepts.
• Project Management Professional (PMP) certification or active pursuit of certification.

Responsibilities

• Serve as the central point of contact for project documentation, including contracts, submittals, RFIs, change orders, purchase orders, and correspondence across multiple concurrent projects.
• Track and manage project schedules, milestones, and deliverable deadlines; proactively communicate status updates to Project Managers and internal stakeholders.
• Coordinate with subcontractors, vendors, and clients to collect and distribute required project documentation, ensuring timely approvals and compliance with contract requirements.
• Assist with project financial administration, including processing invoices, tracking budgets, reconciling costs, and preparing billing documentation in coordination with the accounting team.
• Maintain organized and audit-ready project files in both physical and digital formats; manage document control systems to ensure version accuracy and accessibility.
• Support project kickoff, closeout, and handover processes, including the preparation of closeout packages, warranty documentation, and O&M manuals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree