Project Administrator CONSTRUCTION

Trueline • Madison, WI

1d • Onsite

About The Position

A growing design-build construction company in the Madison, Wisconsin area is seeking a Project Administrator to join their team. This role is ideal for someone who thrives in a fast-paced, highly organized environment and enjoys supporting construction projects, coordinating details, and keeping teams and clients aligned throughout the project lifecycle.

Requirements

• At least 1 year of experience in the construction industry
• Strong organizational and multitasking abilities
• Excellent customer service and communication skills
• High attention to detail and follow-through
• Experience with Microsoft Office including Outlook, Word, and Excel
• Ability to manage multiple moving pieces in a structured environment
• Professional office presence and communication style
• Problem-solving mindset with willingness to learn
• Ability to pass a drug screen and background check
• Must live within approximately 30 minutes of the office

Nice To Haves

• Experience with BuilderTrend, BuilderConnect, CoConstruct, Procore, or similar platforms
• Construction scheduling software experience
• Experience supporting residential construction or remodeling projects
• Selections coordination or client-facing project support experience
• Marketing or social media coordination experience
• Familiarity with Adobe Sign or digital document workflows

Responsibilities

• Support Project Managers, Estimators, and Designers with day-to-day project coordination
• Assist with purchase orders, change orders, options, permits, and project documentation
• Coordinate selections with clients, vendors, and trade partners
• Track project schedules, selections, and outstanding items
• Maintain organized project files, binders, and vendor records
• Assist with project communication and weekly client updates
• Help coordinate meetings, schedules, and administrative workflows
• Support office operations including phones, client hospitality, and supply management
• Upload and manage project information within company systems
• Assist with project handoff and closeout documentation

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• PTO
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed