Project Administrator CONSTRUCTION

Trueline•Madison, WI

3d•$25 - $35•Onsite

About The Position

A growing design-build construction company in the Madison, Wisconsin area is seeking a Project Administrator to join their team. This role is ideal for someone who thrives in a fast-paced, highly organized environment and enjoys supporting construction projects, coordinating details, and keeping teams and clients aligned throughout the project lifecycle.

Requirements

At least 1 year of experience in the construction industry
Strong organizational and multitasking abilities
Excellent customer service and communication skills
High attention to detail and follow-through
Experience with Microsoft Office including Outlook, Word, and Excel
Ability to manage multiple moving pieces in a structured environment
Professional office presence and communication style
Problem-solving mindset with willingness to learn
Ability to pass a drug screen and background check
Must live within approximately 30 minutes of the office

Nice To Haves

Experience with BuilderTrend, BuilderConnect, CoConstruct, Procore, or similar platforms
Construction scheduling software experience
Experience supporting residential construction or remodeling projects
Selections coordination or client-facing project support experience
Marketing or social media coordination experience
Familiarity with Adobe Sign or digital document workflows

Responsibilities

Support Project Managers, Estimators, and Designers with day-to-day project coordination
Assist with purchase orders, change orders, options, permits, and project documentation
Coordinate selections with clients, vendors, and trade partners
Track project schedules, selections, and outstanding items
Maintain organized project files, binders, and vendor records
Assist with project communication and weekly client updates
Help coordinate meetings, schedules, and administrative workflows
Support office operations including phones, client hospitality, and supply management
Upload and manage project information within company systems
Assist with project handoff and closeout documentation