Construction Project Administrator ~ Orlando, FL

Davis Development • Orlando, FL

4d • Onsite

About The Position

Davis Development is seeking a Construction Project Administrator to join their team in Orlando, FL. This role is crucial in supporting Project Managers and ensuring the smooth operation of multiple construction projects. The ideal candidate will be highly organized, detail-oriented, and possess strong administrative and accounting skills within the construction industry.

Requirements

• 3 years of experience with providing support within the construction industry, specifically accounts payable support.
• Organizational skills to handle/process multiple projects/tasks.
• Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency.
• Ability to work with tight deadlines.
• Strong Microsoft Office skills.
• Ability to follow instructions and complete assignments independently.
• Strong customer service skills.

Nice To Haves

• 3 years of experience with AIA contract documents.

Responsibilities

• Create and maintain Project files for multiple projects.
• Support the Project Manager and maintain all copies of Contracts, Purchase Orders, Change Orders, and other documentation in the Project files and electronically.
• Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance.
• Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis.
• Support the field staff with orders and communication needs.
• Maintain Purchase Order/Contract log for your projects and send all copies of signed Contracts, Purchase Orders and Change Orders to the field Superintendent.
• Assign the correct cost code to invoices.
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget.
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate.
• Mail out all Notice of Commencements to suppliers upon request.
• Establish and maintain communications with Vendors and Subcontractors.
• Organize and complete all project paperwork filing.
• Prepare various monthly reports.
• Ensure all project-related tasks are completed on time.
• Performs other related duties as assigned.

Benefits

• Health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment
• 401(k) Savings Plan (4% employer match; 100% vested immediately)
• Company paid life insurance (1x base salary)
• Paid Time Off package with a carryover provision
• Training and career development opportunities
• Company Apparel Store allowance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED